Accounts Payable Manager

Dynamic Planner; Reading; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A leading financial software company in Reading is seeking an Accounts Payable Manager on a maternity cover contract. The role involves managing the entire Accounts Payable process, including invoice review, timely approvals, and supplier account reconciliation. Candidates should have over 6 years of experience in Accounts Payable and demonstrate strong customer service and organizational skills. This role offers a hybrid work arrangement, requiring physical presence in the office two days a week, ensuring operational efficiency.

Qualifications

• Manage the end-to-end Accounts Payable function with a focus on accuracy and compliance.
• Ensure timely approvals of invoices from department heads.
• Reconcile supplier accounts and maintain records.

Responsibilities

• Review invoices for accuracy and compliance.
• Load invoices and expenses in Xero and ApprovalMax.
• Field and resolve supplier queries in a timely manner.

Skills

Accounts Payable

Customer Service

Communication

Attention to Detail

Organizational Skills

Education

6+ years of Accounts Payable experience

Tools

Xero

ApprovalMax

Dext

Job description

Overview

Role Title: Accounts Payable Manager – Maternity cover

Location: Hybrid / Reading (Tues & Wed in office)

Fixed Term contract date: 15 March 2026 – 14 Feb 2027 (11 months)

Reports To: Finance Operations Manager

About Dynamic Planner

Dynamic Planner was founded in 2003 and is the UK’s most popular risk profiling and asset allocation investment process. It is today used by thousands of advisers and helps them ensure investment suitability, increase efficiency and demonstrate value to their clients. Dynamic Planner is an industry-leading set of Software-as-a-Service applications used by financial advisers. Advisers use Dynamic Planner to gain information about their clients, to calculate their appetite for risk, to analyse their financial situation, and to match them with suitable solutions. We have a core product which is configured and used by thousands of financial advisers.

Role Purpose

To manage the end-to-end Accounts Payable function. Completion of month end tasks related to Accounts Payable.

Key responsibilities

• Reviewing invoices to ensure they are accurate and legally compliant.
• Loading invoices on ApprovalMax.
• Ensuring invoices are approved in a timely manner by department heads via the ApprovalMax system.
• Posting invoices & expenses into Xero.
• Preparing payment runs for sign off by the Head of Finance.
• Loading payment runs on the bank and getting them approved by Directors.
• Posting and allocating payments in Xero.
• Sending remittance advice to suppliers in a timely manner.
• Fielding supplier queries via phone and email, providing a high level of customer service.
• Reconciling supplier accounts back to statements and actioning discrepancies.
• Maintaining a clean and tidy purchase ledger.
• Creating new supplier accounts and maintaining the integrity of our supplier records.
• Managing the shared accounts helpdesk ensuring we meet our 48-hour response time SLA.
• Occasionally supporting in AR tasks, the team inbox and any ad hoc requests.

Dext

• Checking and approving employee expenses and credit card claims in Dext.
• Processing expense and credit card claims in Xero once approved in Dext.
• Assisting with Dext queries from employees.

Month-End

• Posting and reconciliation of prepayments and accruals including credit card accruals.
• Maintaining shared Accruals schedule with comments.
• Monthly AP analysis of costs against prior month and budget.

Systems Experience (desirable)

A minimum of 6 years Accounts Payable experience with a focus on providing excellent customer service and communication to internal and external stakeholders. Demonstrated ability to take ownership of tasks and see them through to completion. Ability to prioritise workload and stay organized. Attention to detail.

Education & Qualifications

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Finance and Accounting/Auditing