Accounts Payable Coordinator

Totum Partners; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Fridays work from home

Job summary

Totum Partners is seeking an Accounts Payable Coordinator for an international law firm. The role includes managing supplier setup, processing invoices, and ensuring accurate coding and VAT treatment.

Fridays are work-from-home, with a competitive salary and benefits package. The ideal candidate has 12+ months in a similar role within an international law firm, experience with Elite 3E or Aderant, and is proficient in handling supplier and employee expenses with strong interpersonal and

Qualifications

• 12+ months' experience in a similar role within an international law firm.
• Experience using Elite 3E or Aderant is required.
• Prior use of Coupa/Emburse is highly desirable.
• Strong interpersonal, organisational and multi-tasking skills.
• Experience using AI automation tools within AP is beneficial.

Responsibilities

• Manage supplier set-up and ongoing maintenance with checks on documentation, payment information and tax details.
• Review and process invoices ensuring correct ledger codes, project references, cost classifications and payment details.
• Review employee expense submissions for supporting documentation and correct coding.
• Monitor accounts payable and expense activity; follow up on approvals, duplicates, overdue or incomplete submissions.
• Ensure VAT is applied correctly for supplier invoices and employee expenses.
• Investigate and resolve issues with stakeholders to maintain high service levels.
• Contribute to process improvements and automation initiatives within AP.

Skills

Accounts Payable

Vendor Management

Attention to Detail

Interpersonal Skills

Multi-tasking

Tools

Elite 3E

Aderant

Coupa

Emburse

Job description

Accounts Payable Coordinator with International Law firm

Fridays working from home, competitive salary and benefits package

Accounts Payable Coordinator Duties:

• Manage the supplier set-up and ongoing maintenance process, carrying out appropriate checks on documentation, payment information and tax details, while ensuring supplier records within the procurement system remain accurate and up to date.
• Review and process invoices, checking that financial information has been correctly allocated, including ledger codes, project or matter references, cost classifications and payment details.
• Review employee expense submissions to ensure they contain the required supporting documentation and have been coded correctly in line with company policies and procedures.
• Monitor relevant accounts payable and expense activity, identifying outstanding approvals, potential duplicate transactions and overdue or incomplete submissions, and follow up where necessary.
• Ensure VAT requirements are appropriately considered and applied when processing both supplier invoices and employee expenses.
• Investigate and resolve issues efficiently, working with relevant stakeholders to ensure queries are brought to a satisfactory conclusion and a high level of service is maintained.
• Contribute to wider finance initiatives and continuous improvement activities, including the introduction of new systems, process enhancements and opportunities to use automation and AI to improve efficiency.

Accounts Payable Coordinator Experience:

• APPLICANTS MUST HOLD 12+ MONTHS' EXPERIENCE WORKING IN A SIMILAR ROLE WITHIN AN INTERNATIONAL LAW FIRM
• Experience using Elite 3E or Aderant is required
• Prior use of Coupa/Emburse is highly desirable
• Strong interpersonal, organisational and multi-tasking skills
• Experience using AI automation tools within AP is beneficial