Accounts Payable Coordinator

IPS-Integrated Project Services; Birmingham; On-site; GBP 26,000 - 36,000; Full time

Job summary

IPS, a Berkshire Hathaway company, seeks an Accounts Payable Coordinator in Birmingham, UK. You will process vendor invoices, run checks, and coordinate with CFO, project managers, and subcontractors to ensure accurate AP activity.

The role requires 2+ years accounting experience, strong spreadsheets skills, and proficiency with Microsoft Office; Timberline Accounting is preferred. This position is office-based in Birmingham with interviews in person or virtual.

Qualifications

• A minimum of 2 years accounting experience with proficiency in spreadsheets and formulas.
• Associates Degree in Accounting is preferred.
• Ability to prioritize time and meet deadlines with strong organizational skills.
• Proficiency with Microsoft Office and Timberline Accounting preferred.

Responsibilities

• Code, enter, and process accounts payable invoices from vendors and subcontractors.
• Prepare check runs for approved invoices and coordinate with vendors.
• Coordinate the accounts payable process with CFO, project managers, and subcontractors.
• Reconcile monthly GL and travel reports; create final reports for management.
• Produce reports and perform basic financial analysis for decision making.
• Perform clerical duties and maintain fiscal responsibility.

Skills

Spreadsheets & formulas

Teamwork

Prioritization

Education

Associates Degree in Accounting

Tools

Timberline Accounting

Microsoft Office

Job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Accounts Payable Coordinator to join our industry-leading Accounting/Finance team located in Birmingham, UK.

In this role, you'll perform varied and more complex clerical accounting activities in the areas of A/P and other accounting functions. May be involved in project work such as report writing and analysis, research, and client interaction.

Additional Responsibilities

• Code, enter, and process accounts payable invoices from vendors and subcontractors.
  • This includes routing posted invoices for approval, maintaining open A/P files, preparing check runs for approved invoices, cutting checks as directed, routing checks for approval and signature, and coordinating the delivery to vendors.
• Interacting and coordinating the entire accounts payable process with the Chief Financial Officer, Operation Executives, Project Managers, Subcontractors/vendors, other members of the Accounting group and others throughout the company from time to time.
• Classifies and codes transactions to appropriate accounts.
• Handle vendor, subcontractor inquiries related to status of invoices (A/P). Reconcile general ledger in accordance with predetermined standards on a monthly basis, create final reports and forward to key management staff. Take the necessary steps to adjust any discrepancies.
• Reconcile the monthly travel reports to assure accurate reporting of travel costs.
• Creates reports as requested and provides statistical and financial analysis on the data so key staff can make strategic conclusions.
• Checks and verifies accuracy of routine calculations and/or reports.Matches checks to invoices.Conducts routine audits of work.
• Performs various clerical duties in the department such as mail sorting, filing, faxing and photocopying.
• Performs all job duties utilizing a strong sense of fiscal responsibility.
• Special projects as assigned.

Qualifications & Requirements

• A minimum of 2 years accounting experience with proficiency in spreadsheets and formulas.
• Associates Degree in Accounting is preferred.
• Ability to effectively prioritize time and meet deadlines. Highly reliable with strong organization skills to manage a large amount of documents and information.
• A sense of urgency with an ability to multitask and ability to meet multiple deadlines.
• Good attention to detail.
• Good interpersonal skills and ability to efficiently interact with both internal and external contacts.
• Ability to work effectively on a team.
• Excellent customer service skills.
• Proficiency with Microsoft Office.
• Proficiency with Timberline Accounting is preferred.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.