Accounts Payable Clerk

GSF Car Parts; Wolverhampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

GSF Car Parts is seeking an Accounts Payable Clerk for their Wolverhampton office. The role involves processing invoices, maintaining vendor relations, and ensuring timely payments. Candidates should have 1-3 years of experience in accounts payable, strong attention to detail, and proficiency in accounting software.

Qualifications

• 1-3 years of experience in accounts payable or similar finance role.
• Familiarity with accounting software and proficiency in Microsoft Office, especially Excel.
• Ability to handle confidential information with integrity.

Responsibilities

• Process and verify invoices and purchase orders for accuracy.
• Communicate with vendors to resolve billing discrepancies.
• Prepare and process payments promptly.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Microsoft Office

QuickBooks

SAP

Oracle

Job description

About The Role

We are looking for an Accounts Payable Clerk to ensure that the company’s financial obligations to vendors and suppliers are met efficiently and accurately. You will support the Head of Accounts Payable Team by processing, verifying, and reconciling invoices, ensuring timely payments, and maintaining proper transaction records.

This is a permanent, office-based role at our Wolverhampton NDC, Monday to Friday.

About You

Key Responsibilities

1. Invoice Processing: Receive, review, and verify invoices and purchase orders for accuracy, proper approval, and documentation.
2. Data Entry: Enter invoices into the accounting system, ensuring accuracy in coding and compliance with company policies.
3. Vendor Relations: Communicate with vendors to resolve billing discrepancies, inquiries, or payment status.
4. Payment Processing: Prepare and process payments, including checks, wire transfers, and ACH payments, promptly.
5. Reconciliation: Reconcile monthly vendor statements with internal records and resolve discrepancies.
6. Record Maintenance: Keep accurate and current files, including vendor files and payment records.
7. Expense Reports: Process employee expense reports, ensuring policy compliance and receipt accuracy.
8. Month-End Closing: Assist with month-end tasks, generate reports, and reconcile accounts payable ledgers.
9. Compliance: Ensure all transactions adhere to internal controls, policies, and procedures.
10. Reporting: Prepare accounts payable reports for management and audits.

Qualifications

1. 1-3 years of experience in accounts payable or a similar finance role.
2. Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in Microsoft Office, especially Excel.
3. Strong attention to detail and organizational skills.
4. Excellent verbal and written communication skills.
5. Ability to handle confidential information with integrity and professionalism.

Key Competencies

1. Analytical and problem-solving skills.
2. Ability to work independently and in a team.
3. Time management skills to prioritize tasks and meet deadlines.
4. High accuracy and attention to detail in handling financial data.

About Us

GSF Car Parts is a leading UK automotive parts distributor, supplying thousands of independent garages across the UK and Ireland with parts, tools, garage equipment, and training. With over 175 branches and a turnover exceeding £475 million, we operate as one brand since November 2021, supported by centralized departments in procurement, supply chain, marketing, and national accounts. Our IT systems include the industry-leading catalogue system, Allicat, and the national garage programme, Servicesure.