Accounts Payable Clerk

Building Careers UK Ltd; Runcorn; On-site; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Office-based role in Runcorn

Career progression opportunities

ERP implementation exposure

Support from Lead Cost Controller

Job summary

Building Careers UK is recruiting an Accounts Payable Clerk for an office-based role in Runcorn. You will process supplier invoices, perform three-way matching, and maintain accurate records while supporting ERP implementation preparations.

The ideal candidate has 1–3 years in accounts payable or related finance admin, with AAT study or qualification being advantageous. You will work under the Lead Cost Controller in a developing finance function.

Qualifications

• 1-3 years' experience in Accounts Payable, Purchase Ledger or finance administration.
• AAT part-qualified or studying towards AAT is advantageous.
• Knowledge of double-entry bookkeeping and basic accounting principles.
• Experience using ERP systems; Dynamics 365 BC is beneficial.

Responsibilities

• Process high volumes of supplier, agency and cost-of-sales invoices.
• Enter invoices into Dynamics 365 BC with correct coding and supporting docs.
• Carry out three-way matching and resolve invoice queries.
• Maintain supplier reconciliations and cost allocations across projects.
• Support month-end activities and reconciliations as required.
• Assist with data cleansing and ERP implementation preparations.

Skills

Accounts Payable

Purchase Ledger

Cost Control

Finance Administration

Double-entry bookkeeping

Excel skills

ERP knowledge

Education

AAT part-qualified or studying towards AAT

Tools

Microsoft Dynamics 365 Business Central

Microsoft Excel

Job description

Accounts Payable Clerk

Location: Runcorn, Cheshire
Salary/Package: 27,000 - 30,000
Job Type: Permanent
Working Arrangement: Office-Based, 5 Days per Week

About the Company

Our client is an established business operating within the construction and infrastructure sector, currently undergoing an exciting period of organisational change and development.

Following a corporate carve-out, the business is establishing an independent finance function and investing in the systems, processes and people required to support its next stage of growth.

With a new finance team being developed at its Runcorn office, this is an excellent opportunity for an organised and detail-oriented Accounts Payable Clerk to join the business during an important period of transition.

The Role

Reporting to the Lead Cost Controller, you will play a key role in supporting the day-to-day running of the transactional finance function.

You will be responsible for processing high volumes of supplier, agency and cost-of-sales invoices, maintaining accurate financial records, reconciling supplier accounts and assisting with payment preparation. You will also act as a key point of contact for supplier queries and internal commercial teams, ensuring invoices are processed accurately and discrepancies are resolved promptly.

The role will suit someone with experience in accounts payable, cost control or finance administration who enjoys working in a busy environment and takes pride in maintaining accurate financial information.

You will also have the opportunity to contribute to improvements in finance processes and support data-cleansing activities as the business prepares for the implementation of a new ERP system.

Key Responsibilities

Accounts Payable & Invoice Processing

• Process high volumes of supplier, agency and cost-of-sales invoices accurately and within agreed timescales.
• Enter invoices into Microsoft Dynamics 365 Business Central, ensuring correct coding, allocation and supporting documentation.
• Carry out three-way matching between purchase orders, goods received notes and supplier invoices.
• Investigate discrepancies, resolve invoice queries and obtain the necessary approvals before processing.
• Ensure costs are allocated correctly between projects and overhead accounts.
• Maintain accurate records of invoices, approvals and payment information.

Supplier Queries & Inbox Management

• Manage the Accounts Department email inboxes, ensuring incoming queries are reviewed and actioned promptly.
• Act as a first point of contact for supplier enquiries relating to invoices, payments and account discrepancies.
• Liaise with internal commercial teams to resolve invoice queries and obtain missing information.
• Maintain professional working relationships with suppliers, colleagues and other stakeholders.
• Ensure outstanding queries are tracked and followed through to resolution.

Reconciliations & Cost Control

• Complete regular supplier statement reconciliations, investigating discrepancies between internal records and supplier statements.
• Assist with reviewing and resolving aged items on the Goods Received Not Invoiced (GRNI) report.
• Identify missing invoices, unmatched transactions and outstanding purchase order issues.
• Support accurate cost reporting through the maintenance of reliable financial records.
• Assist with month-end activities and other reconciliations as required.

Expenses & Payment Processing

• Process monthly company credit card reconciliations and staff expense claims.
• Check expenses for accuracy, supporting documentation and compliance with company procedures.
• Assist the Lead Cost Controller with the preparation and validation of information for weekly BACS payment runs.
• Ensure supplier payment information is accurate and discrepancies are escalated appropriately.
• Support the timely and accurate processing of supplier payments.

Compliance & Finance Administration

• Assist with the filing, tracking and maintenance of subcontractor documentation.
• Support the administration of the Construction Industry Scheme (CIS) and retention tracking.
• Maintain organised and accessible financial records to support internal controls and audit requirements.
• Assist with general finance administration and other duties required by the Lead Cost Controller.

Systems & Business Transformation

• Support data-cleansing activities in preparation for the implementation of a new ERP system.
• Review supplier records to help ensure information is complete, accurate and up to date.
• Assist with validating supplier details, cost allocations and financial data.
• Contribute ideas for improving transactional processes, reporting accuracy and departmental efficiency.
• Adapt to changing processes and systems as the finance function develops.

About You

The ideal candidate will have:

• 1-3 years' experience in an Accounts Payable, Purchase Ledger, Cost Control or general finance administration role.
• AAT part-qualified status or currently studying towards an AAT qualification would be advantageous.
• An understanding of double-entry bookkeeping and basic accounting principles.
• Knowledge of invoice processing, supplier reconciliations and three-way matching.
• Good Microsoft Excel skills, including the ability to manipulate, review and analyse data.
• Experience using accounting or ERP systems; familiarity with Microsoft Dynamics 365 Business Central would be beneficial.
• Strong attention to detail and a methodical approach to processing financial information.
• Excellent communication and interpersonal skills, with the confidence to liaise with suppliers and internal stakeholders.
• The ability to investigate discrepancies and resolve queries effectively.
• Strong organisational skills and the ability to prioritise a varied workload in a busy environment.
• A proactive attitude, willingness to learn and the flexibility to adapt to new systems and processes.

Experience within construction, infrastructure or a project-based business would be beneficial, particularly where you have dealt with subcontractor invoices, CIS or retention processes.

What's on Offer?

• 27,000 - 30,000 salary, depending on experience.
• Permanent, full-time employment.
• A fully office-based role in Runcorn, Cheshire.
• The opportunity to join a developing finance function during an important period of business transformation.
• Exposure to cost control, project accounting and construction finance processes.
• The opportunity to develop your technical skills and gain experience with finance systems and ERP implementation.
• Support from an experienced Lead Cost Controller.
• Scope for ongoing professional development and career progression.

Building Careers UK is an equal opportunities employer. We welcome applications from all suitably qualified candidates.