Accounts Payable Clerk

Chef Works & Bragard UK; Leeds; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Company bonus scheme

On-site parking

Job summary

Chef Works Europe Ltd. is seeking an Accounts Payable Clerk to ensure accurate and timely processing of supplier invoices, payments, and reconciliations. Based in Farsley, Leeds, you will support the finance team with AP tasks and ad hoc duties while upholding internal controls and procedures.

The role requires experience in AP or similar finance roles, proficient Excel skills, and ability to manage multiple priorities. A company bonus scheme and on-site parking are offered.

Qualifications

• Experience in Accounts Payable or similar finance role.
• Experience reconciling accounts and resolving discrepancies.
• Proficiency with finance systems (Sage, Xero, QuickBooks, SAP).
• Advanced Excel skills including formulas and data analysis.
• Excellent attention to detail and accuracy.
• Strong organizational skills and ability to manage multiple priorities.
• Confident written and verbal communication.
• Ability to maintain confidentiality.

Responsibilities

• Process supplier invoices accurately and timely.
• Match invoices to purchase orders and goods received notes where applicable.
• Verify invoice details, coding, and approvals in accordance with company procedures.
• Prepare and process supplier payment runs.
• Reconcile supplier statements and resolve discrepancies.
• Respond promptly to supplier queries and maintain positive supplier relationships.
• Maintain accurate and up-to-date accounts payable records.
• Monitor outstanding invoices and ensure payments are made within agreed terms.
• Assist with month-end processes, including accruals and account reconciliations as required.
• Ensure compliance with internal controls, company policies, and financial procedures.
• Prepare and review staff expenses.
• Support the wider finance team with administrative and ad hoc tasks.

Skills

Attention to detail

Time management

Communication skills

Relationship building

Problem solving

Multitasking

Education

GCSE Maths & English

Accounting qualifications

Tools

Sage

Xero

QuickBooks

Microsoft Dynamics

SAP

Excel

Job description

The Accounts Payable Clerk is responsible for the accurate and timely processing of all supplier invoices, payment requests, and account reconciliations. The role supports the smooth operation of the finance function/department by ensuring all financial transactions are processed in line with company procedures and controls.

About Chef Works Europe Ltd.

Chef Works and Bragard are two truly global culinary apparel brands, manufacturing and distributing hospitality uniforms across multiple countries under the umbrella of Chef Works Europe Ltd. Our dedicated team are based primarily in Leeds, with a showroom/ meeting space in London and a remote sales team.

KEY RESPONSIBILITIES

Accounts Payable

• Process supplier invoices accurately and in a timely manner.
• Match invoices to purchase orders and goods received notes where applicable.
• Verify invoice details, coding, and approvals in accordance with company procedures.
• Prepare and process supplier payment runs.
• Reconcile supplier statements and resolve any discrepancies.
• Respond promptly to supplier queries and maintain positive supplier relationships.
• Maintain accurate and up-to-date accounts payable records.
• Monitor outstanding invoices and ensure payments are made within agreed terms.
• Assist with month-end processes, including accruals and account reconciliations as required.
• Ensure compliance with internal controls, company policies, and financial procedures.
• Prepare and review staff expenses.
• Support the wider finance team with administrative and ad hoc tasks.

General Finance Support

• Assist with audits and provide supporting documentation.
• Support continuous improvement of finance processes and controls.
• Provide ad hoc administrative support to the finance team.
• Ensure compliance with company policies and financial procedures.
• Assist with VAT submissions to HMRC.

Other Duties

Ad hoc duties as and when required by Finance Manager or Senior Management.

PERSON SPECIFICATION

• Previous experience in an Accounts Payable, or similar finance role.
• Experience reconciling accounts and resolving discrepancies.
• Working knowledge of accounting systems (e.g., Sage, Xero, QuickBooks, Microsoft Dynamics, SAP).
• Experience using Microsoft Excel, including formulas and data analysis.
• Excellent attention to detail and a high degree of accuracy.
• Strong process-driven approach with the ability to follow established procedures consistently and look for improvements.
• Good organisation and time management skills.
• Effective written and confident verbal communication skills.
• Ability to build positive working relationships with suppliers and colleagues.
• Strong problem-solving skills and the ability to investigate discrepancies.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in the use of finance systems and Microsoft Excel.
• Reliable, professional, and able to maintain confidentiality.

Desirable Qualifications

• GCSE (or equivalent) in Maths and English, Grade C/4 or above.
• Further accounting qualifications or relevant finance training.

Performance Measures

• Timely and accurate processing of invoices.
• Prompt resolution of supplier queries.
• Accuracy of supplier account reconciliations.
• Adherence to payment schedules and financial controls.
• Maintenance of accurate financial records and documentation.

This role is ideal for a detail-oriented individual who enjoys working within established processes while maintaining strong communication with both internal stakeholders and external suppliers.

Location

The role is based in Farsley, Leeds within modern refurbed office space with on-site parking.

Offer

• Competitive salary dependent on experience.
• Company bonus scheme

Mission statement

To empower, honour and serve those who serve others.

Chef Works Europe is an Equal Opportunity Employer.