Accounts Payable Assistant FTC

Marshall; Cambridge; On-site; GBP 24,000 - 30,000; Full time

Job summary

Marshall Fleet Solutions is seeking an Accounts Payable Assistant for a 9-month fixed term contract. This role involves processing invoices, maintaining the purchase ledger, and ensuring timely payments to suppliers. The ideal candidate will have strong attention to detail and relevant educational qualifications.

Qualifications

• Essential: 5 GCSE or equivalent grade C or above.
• Experience in a similar role would be an advantage but not essential.
• Knowledge and experience of ERP systems.

Responsibilities

• Maintains and controls various accounting schedules.
• Processes all invoices received daily ensuring accuracy.
• Reconciles all supplier statements to the purchase ledger.

Skills

Attention to detail

Organisational skills

Teamwork

Education

5 GCSE or equivalent grade C or above

Tools

Excel

MS Office

Job description

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Accounts Payable Assistant FTC, Cambridge

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Client:

Marshall

Location:

Cambridge, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

bc6c53df4ee4

Job Views:

5

Posted:

02.06.2025

Expiry Date:

17.07.2025

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Job Description:

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Marshall Fleet Solutions are currently looking for an Account Payable Assistant on a 9 month fixed term contract (FTC) to cover maternity leave.

Purpose of the position

The Accounts Payable Assistant supports the maintenance of the purchase ledger ensuring invoices and expenses are processed in a timely manner. This role incorporates processing purchase ledger invoices and expenses coming into the business, with the assistance of others within the accounts payable team.

Day to day duties are varied but will include timely payments of invoices to suppliers and expenses to employees, processing invoices, resolving account queries, and reconciling supplier accounts. The role will also help to support the finance function of the fleet management division.

This role reports to the Purchase Ledger Supervisor.

Accountability

Responsibilities:

Tasks or duties which must be performed well in the role in order to succeed. i.e. solution analysis, project management etc.

The Accounts Payable Assistant has shared responsibility for the maintenance and accuracy of the purchase ledger.

Tasks:

Controls and upkeeps the purchase ledger accounts

Maintains accuracy of vendor details

Maintains and controls various accounting schedules

Maintains ongoing relationships with suppliers

Monitors and maintains accounts payable inbox

Processes all invoices received on a daily basis ensuring the information entered is accurate

Passes and codes all authorised invoices on a daily basis

Codes invoices for the general ledger

Manages and controls the registered invoice volume on a daily basis

Maintains the invoice register, and creates, distributes and monitors purchase ledger chase lists

Initialises and follows up invoice queries with both internal and external suppliers

Assists with the BACS payments to suppliers and to employees for expense payments

Reconciles all supplier statements including fleet management division suppliers to the purchase ledger

Assists with fleet management division finance administration

Any other ad hoc duties appropriate to the role

Capability

Behavioural Competencies:

Outstanding attention to detail with an ability to reconcile complex accounts

Accurate, efficient, and organised with the ability to prioritise tasks as needed

Ability to maintain strong relationships with external clients and internal colleagues

Team player with ability to support others and contribute to creating an open and productive working environment

Technical Competencies:

Intermediate knowledge of Excel and other MS Office packages

Education:

Essential: 5 GCSE or equivalent grade C or above

Experience:

Experience in a similar role would be an advantage but not essential

Knowledge and experience of ERP systems