Accounts Payable Assistant

KennedyPearce Consulting Ltd; Wembley; On-site; GBP 28,000 - 36,000; Full time

Job summary

Global Media Organisation in West London is seeking an experienced Accounts Payable Assistant on a 6-month contract. The role suits a locally based candidate with at least 4 years of accounts payable experience, responsible for processing invoices, expenses and vendor accounts accurately and on time.

You will handle high volumes, ensure proper coding and authorisation, support month-end tasks and maintain supplier records, while helping drive process improvements.

Qualifications

• 4+ years in accounts payable role.
• Proficient in accounting software and Excel.
• Experience in high-processing environment.

Responsibilities

• Process and verify invoices, expenses, and purchase orders in a timely manner.
• Ensure accurate coding and proper authorisation according to policies.
• Prepare and process payments via bank transfers, cheques, or other methods.
• Maintain and reconcile vendor accounts, resolving discrepancies promptly.
• Support month-end closing activities and ad hoc accounting tasks.

Skills

Accounts payable experience

High-volume processing

Attention to detail

Tools

Accounting software

Microsoft Excel

Job description

Global Media Organisation seeks an experienced Accounts Payable Assistant to join their team on a 6-month contract located in West London. The Accounts Payable role would suite a locally based candidate, who has at least 4 years plus solid accounts payable experience. The Accounts Payable Assistant is responsible for processing and managing the company's invoices, payments, expenses, and vendor accounts accurately and on time. The Accounts Payable Assistant will process high volumes of invoices and create strong relationships with key stakeholders.

Duties of the Accounts Payable Assistant include:

• Process and verify invoices, expense claims, and purchase orders in a timely manner.
• Ensure accurate coding of invoices and proper authorisation according to company policies.
• Prepare and process payments via bank transfers, cheques, or other approved methods.
• Manage the urgent payment report and remittance notifications to suppliers.
• Support management accountant with bank reconciliation discrepancies.
• Maintain and reconcile vendor accounts, resolving discrepancies or disputes promptly. Identify and chase for missing invoices ahead of time.
• Manage Accounts Payable Inbox and allocating supplier requests across the team on a daily basis.
• Respond to vendor inquiries regarding payments, credits, or account statements in a timely manner.
• Perform due diligence checks and setup new supplier accounts.
• Support data cleansing of the accounts payable ledger.
• Complete with month-end closing activities, including accruals and supplier statement reconciliations.
• Maintain organised records of invoices, payments, and supporting documentation.
• Ensure compliance with internal controls, company policies, and tax regulations.
• Support the finance team with ad hoc administrative and accounting tasks as
• required.
• Consistently improve internal accounts payable processes

Skills & Qualifications required for the Accounts Payable Assistant include:

• 4 years plus accounts payable experience within an accounts payable department.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail
• Previously worked in a high processing environment

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