Accounts Payable Assistant

Berry Bros. & Rudd Ltd; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Personal Day

Private Medical cover and Health plan

Life Insurance

Pension

Employee Assistance Programme (EAP)

Employee discount (up to 40%)

Job summary

Berry Bros. & Rudd Ltd in London is seeking an Accounts Payable Assistant to support the weekly vendor payments and maintain a 3-way matching process for purchases. The role involves posting invoices, PO queries, and reconciling supplier statements.

The ideal candidate will have AP experience, strong attention to detail, and experience with SAP Hybris and MS Office. Hybrid working arrangement with three days in the office is available, and a comprehensive benefits package is offered.

Qualifications

• Experience of working within accounts payable environment.
• Great attention to detail and ability to follow up on queries.
• Proven service levels for stakeholders or customers.
• Experience with SAP Hybris e-commerce system.
• Strong MS Excel and Office skills.
• Experience in High Net Worth / Private Client environment.

Responsibilities

• Post invoices for GNFR and stock items.
• Process PO queries and ensure accuracy.
• Reconcile supplier statements.
• Monitor AP email and route queries.
• Set up new vendors and validate amendments.
• Support weekly vendor payment runs (BACS/SEPA/international).
• Approve new vendors and assist with month-end close.

Skills

AP experience

Attention to detail

Vendor management

MS Office

Excel

Tools

SAP Hybris

Excel

Microsoft Office

Job description

Career Opportunities: Accounts Payable Assistant (2424)

Requisition ID2424-Posted08/27/2026-Finance-Finance- External Location (1) -Finance

London (hybrid working - 3 days in office)

Berry Bros. & Rudd is more than 300 years old, but we never stand still. As the world’s best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.

The job in a nutshell

The business purchases stock for resale to customers (wine and spirits) and also ancillary goods and services essential for our general business operation.

The Accounts Payable team ensures the business adheres to purchase to pay principles for both stock and non-stock items. All purchases should be with an approved vendor and subject to a 3-way matching process between the purchase order, goods receipting and the vendor invoice. Our measure of success is simple - we pay for what we ordered, and our vendors are paid within the agreed terms.

Who you will work with

Internal: (AP side) you will work cross functionally with all business units that require ancillary goods and services, including department Heads, PO raisers and approvers

External: Communication with vendors by phone or email.

What you will do

Your main activities will support weekly cycle of the AP vendor payment run :

• Posting invoices for GNFR (Goods not for Resale)
• Dealing with purchase orders, querying if not correct
• Reconciliations of supplier Statements
• Ensuring the AP email box is reviewed daily and queries are dealt with or assigned
• Ensuring new vendors are set up promptly and correctly along with verbal validation on any amendments to current vendors
• Supporting Weekly vendor payment runs BACS, SEPA and international
• Approving new vendors (segregation from vendor set up)
• Assisting with month end close by work day 2, ensuring postings are made in the appropriate period.

Our main key performance indicator is Payment Practices – a measure of how promptly we pay our vendors within agreed terms.

What you will bring to the role

Experience / Achievements

• Experience of working within account payable environment
• Able to follow processes, with great attention to detail and an appetite to follow up on queries
• Proven record of going the extra mile to deliver exceptional service levels for customers or stakeholders
• SAP Hybris E-commerce
• Good MS Office and Excel skills
• Work experience within High Net Worth / Private Client environment

Your Skills, Knowledge and Behaviours

• Confident, authentic personality who can remain calm and balanced under pressure
• Work cooperatively within a team
• High degree of accuracy, attention to detail with an inquisitive mind
• A positive attitude and highly organised
• An advocate of spend disciplines
• Excellent problem-solving skills
• Embrace new challenges and a mindset to improve existing processes

We support our colleagues with a wide range of benefits: 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.

N.B.We reserve the right to close a vacancy before the closing datein the event ofan overwhelming response or a change in business priorities.