Accounts Payable Assistant

Prime Appointments; Essex; On-site; GBP 21,000 - 23,000; Part time

Job summary

Prime Appointments is assisting a client in the Witham area to recruit an Accounts Payable Assistant on a temporary basis. The role is 15 hours per week, Monday to Friday, and pays between £15.00 and £16.50 per hour.

The successful candidate will handle invoice processing, 3-way matching, supplier reconciliations and assist with month-end processes as part of a busy finance team in a temporary capacity.

Qualifications

• Experience in accounts payable, purchase ledger or general accounts in a busy environment.
• Understanding of invoice processing, purchase orders, payment runs and supplier reconciliations.
• Experience with three-way matching and resolving invoice discrepancies.
• Strong Excel skills and comfort with financial data.

Responsibilities

• Process, code and check supplier invoices accurately.
• Match invoices to POs and goods received notes; resolve discrepancies.
• Input and validate invoices on the accounting system and manage approvals.
• Prepare and run weekly payments (BACS and ad hoc).
• Reconcile supplier statements and investigate outstanding invoices.

Skills

Accounts payable

Excel

Numerical accuracy

Attention to detail

Independent worker

Education

AAT qualification

Tools

Accounting software

Job description

A client of ours in the Witham area are recruiting an Accounts Payable Assistant to join their team. This is a temporary position working Monday-Friday 15 hours a week paying 15.00 - 16.50 per hour.

Your key duties in this Accounts Payable Assistant role will include but are not limited to:

• Processing, checking and accurately coding supplier invoices.
• Matching invoices against purchase orders and goods received notes and resolving any discrepancies.
• Inputting and validating invoices onto the company's accounting system and managing the approval process.
• Preparing and processing weekly payment runs, including BACS and ad hoc payment requests.
• Reconciling supplier statements and investigating outstanding or disputed invoices.
• Maintaining accurate supplier records, including payment details and payment terms.
• Posting and allocating payments and ensuring the AP ledger is accurate and up to date.
• Assisting with aged creditor reviews and following up outstanding items.
• Supporting month-end processes, including accruals, reconciliations and AP close.
• Identifying discrepancies and assisting with improvements to AP processes and procedures.

Skills and Experience required to be considered for this role:

• Previous experience within Accounts Payable, Purchase Ledger or general accounts, ideally within a busy environment.
• Good understanding of invoice processing, purchase orders, payment runs and supplier reconciliations.
• Experience of three-way matching and resolving invoice discrepancies.
• Good Microsoft Excel skills and confidence working with financial data and spreadsheets.
• Strong numerical accuracy and excellent attention to detail.
• A methodical and proactive approach to problem solving.
• Ability to work independently as well as part of a wider Finance team.
• Previous experience supporting month-end processes would be advantageous.
• AAT, bookkeeping qualification or relevant accounting studies would be desirable.