Accounts Payable Assistant

Safran; England; In loco; GBP 25.000 - 34.000; Tempo pieno

Descrizione del lavoro

Safran UK (SUK) is seeking an Accounts Payable specialist to join the finance team. You will handle day-to-day AP tasks, verify invoices, post to the ERP, and reconcile supplier accounts while maintaining strong supplier relationships across internal departments.

The role emphasises accurate data entry, adherence to controls, and timely payment runs in a bustling shared service environment within the Safran Group in the UK.

Competenze

• Experience in accounts payable and general accounting
• Proficient with SAP or similar ERP systems
• Strong MS Excel and data entry accuracy

Mansioni

• Process purchase invoices onto ERP system with accurate matching and posting
• Ensure necessary authorisation for non-purchase order invoices
• Build relationships with suppliers and internal departments to answer queries
• Reconciling supplier statements to AP ledger and GRNI
• Investigate discrepancies and request supporting documents as needed
• Assist with month-end duties and cross-ledger reconciliation

Conoscenze

Accounts payable

Financial reconciliation

Supplier relations

Data entry

Strumenti

SAP

ERP systems

MS Office

Descrizione del lavoro

Safran UK (SUK) is a shared services entity within the Safran Group. We are at the heart of the Group's companies across UK, providing administrative and operational support. By centralising processes and services, we help improve operational efficiency, standardise procedures, and optimise resources throughout the organisation.

We primarily provide financial and administrative support services in areas such as Finance and Purchasing; as well as specialised Human Resources functions and a broad range of expertise areas including HR Management Systems, Talent Acquisition, Central Payroll Account Management, UK Graduate Scheme Management, International Tax & Mobility and Safran University, which is responsible for talent development through training programs and structured learning and career paths.

Using best practices and technological tools, we work closely with Safran Group companies across the UK, ensuring compliance with corporate policies and promoting continuous process improvement - acting as an important contributor to the Group's growth and competitive

About the role

The role involves providing financial, administrative and clerical support to the organisation, with a particular focus on the day-to-day Accounts Payable function. Responsibilities include processing, verifying and reconciling

• Processing purchase invoices onto ERP system, ensuring accuracy in matching and posting.
• Ensure that non-purchase order invoices obtain the necessary level of authorisation.
• Build excellent relationships with Suppliers and internal departments to resolve any queries on a timely basis.
• Reconciling supplier's statements to AP Ledger and GRNI, (goods received not invoiced).
• Investigate & resolve discrepancies on supplier accounts, requesting copy invoices/credit notes where necessary
• Scanning of documentation as and when required.
• Follow procedures, accurately and paying attention to detail.
• Weekly Payment runs, all currencies must be accurate and on time
• Support other Team members and the Team Leader with workload, completing month end duties, reporting requirements and cross ledger working.
• Ensure compliance with Group accounting procedures and internal audit requirements

ADDITIONAL DESCRIPTION

• Attend meetings at other locations as required
• Undertake any other duties as reasonably required within your competency.
• Adhere to all Group policies and procedures.
• Undertake any training and development activities at the request of your line manager.
• Take care of your own safety and the safety of others at all times by complying with the Health & Safety Policy at all times.
• Perform job responsibilities to the level identified in Internal Control procedures, policies and standards. Maintain an understanding of internal control standards.
• Follow strict procedures when dealing with master data and bank details updates to protect the company against fraud. Essential
• Demonstrate experience of working within similar Accounts Payable roles.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• Previous experience of working with ERP systems to process invoices.
• Able to work with, influence and communicate with a wide range of stakeholders.
• Proficient administration, numerical, planning and organizational skills.
• A comprehensive understanding of the ‘purchase to pay' process.
• Must have experience of processing high volumes of invoices
• Ability to work on own initiative
• Knowledge of general accounting procedures
• Proficient and accurate in data entry and management
• Accounts payable or general accounting experience
• Robust problem solving skills.

Desirable

• Previous experience of working with SAP to process invoices.
• Previous experience within a dynamic, responsive, fast paced team.
• Experience of working within a Shared Service Centre environment.
• Analytical skills covering written, graphic, numerical & statistical information.
• Demonstrate innovative thinking to improve the processes with AP
• Previous project work experience