Accounts Payable Assistant

TN United Kingdom; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Assistant to join their dynamic finance team. In this role, you will be responsible for processing and verifying invoices, managing supplier payments, and ensuring compliance with financial governance. Your expertise in handling high volumes of invoices and working with various stakeholders will be crucial. This position offers a fantastic opportunity to contribute to the financial operations of a thriving organization while honing your skills in a supportive environment. If you are detail-oriented and thrive under pressure, this is the perfect role for you.

Qualifications

• Experience processing high volumes of invoices and dealing with multiple AP sub-ledgers.
• Ability to work to tight deadlines and adjust processes as needed.

Responsibilities

• Timely processing and payment of supplier invoices and staff expense claims.
• Reconciling vendor accounts statements and ensuring credit for outstanding memos.

Skills

Invoice Processing

Accounts Payable

Stakeholder Interaction

Problem Solving

Communication Skills

Education

Experience in Accounting

Experience in Financial Services

Tools

Oracle Financials

Banking Software

Job description

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An Accounts Payable Assistant completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The daily duties include;

Timely processing and payment of all supplier invoices and staff expense claims

Administration of the Corporate card account

Charging invoices to the correct accounts and cost centres

Paying vendors and purchase order, contract, invoice, or payment discrepancies

Reconciling vendor accounts statements and related transactions

Ensuring credit is received for outstanding memos and issuing stop-payments where required

Processing and reviewing employee expense reports for adherence to policy

Maintaining historical records by filing documents

Mailbox management and query resolution

Adhere to governance and controls that are in place

Experience / Competences

Right to live and work in the UK

Experience of working in an accounting environment, interacting with stakeholders across multiple functions and locations

Experience of processing a high volume of invoices on a monthly basis

Experience of working to strict month end close deadlines

Experience of dealing with multiple AP sub-ledgers and multi-currency transactions

Experience of payment platform and banking software

Experience of VAT reporting and the data required to report accurately

Experience of reporting in a KPI driven environment

Experience working in the financial services sector

Experience of using Oracle Financials/ Oracle E-Business Suite

The job description will be maintained by the Human Resources department. It will be updated if there are changes to the duties and/or responsibilities

Ability to build strong relationships across Finance and other functional areas

Ability to solve problems

Ability to react to changing requirements and adjust processes and approach

Ability to work to tight deadlines and demonstrate initiative

Excellent written and oral communication skills