Accounts Payable and Expenses Administrator

University of Cambridge; Cambridge; On-site; GBP 26,000 - 34,000; Full time

Job summary

University of Cambridge's School of Physical Sciences seeks a diligent payroll and accounts assistant to support busy operations within a large department. Reporting to the Accounts Supervisor, you will handle payroll administration, expense claims, invoices, and approvals on the digital system while ensuring accuracy and timeliness.

You will work with capital equipment paysables, conference registrations, and accommodation invoices, assist with month-end and year-end procedures, and provide

Qualifications

• Knowledgeable in VAT and HMRC employee benefits regulations.
• Excellent organisational and communication skills with initiative and teamwork.
• Experience in a busy accounts office is advantageous.

Responsibilities

• Accounts payable for capital equipment, conference registrations and accommodation.
• Process expense claims and approve on the digital expense system.
• Support month-end and year-end procedures.
• Provide advice on financial procedures to staff in the department.
• Ensure VAT treatment complies with HMRC regulations.

Skills

Good communication skills

Excellent organisational skills

Ability to work under pressure

Team player

Education

AAT level 4 or equivalent

A level standard or equivalent

GCSE English and Mathematics

Tools

Oracle Financials

Job description

Reporting to the Accounts Supervisor, this post fulfils an important role dealing with payroll administration, accounts payable both expense claims and invoices, approval of claims on the digital expense claims system and inventory. This is a particularly busy role as Chemistry is a large department with over 650 academics, support staff, contract researchers and postgraduates. Duties will include accounts payables for capital equipment, conference registrations and accommodation, month-end and year-end procedures and providing advice to all staff on financial procedures. The role holder will need to ensure compliance with HM Revenue and Customs legislation i.e. VAT treatment of sales and to provide specialist advice and support to all members of the department in compliance with University Financial Regulations and Finance Procedures.

Having attained or be working towards AAT level 4 or equivalent, the successful candidate will have a working knowledge of VAT and HMRC employee benefits regulations. A good working knowledge of finance systems is essential, experience of Oracle Financials would be advantageous. In addition, they will have excellent organisational and good communication skills combined with the ability to use own initiative but also work as a proactive team member, deal with a wide range of people at all levels and meet deadlines under pressure whilst maintaining attention to detail.

Candidates should be educated to A level standard or equivalent, with GCSE in English and Mathematics. Previous experience of working in a busy accounts office would be an advantage.

The School of Physical Sciences holds an Athena Swan Silver Award which recognises and supports progress in gender equality.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.