Accounts Payable Administrator

The Automation Partnership (Cambridge); Royston; Hybrid; GBP 26,000 - 37,000; Full time

Benefits offered by this job

Free parking on site

Hybrid work model

Job summary

Sartorius is recruiting an Accounts Payable Administrator for our Royston site with hybrid working. You will own the purchase ledger across multiple entities in the UK and Ireland, maintain vendor records in SAP, and process invoices via SAP X-Flow.

You’ll manage expenses in Concur and build strong supplier relationships while supporting month-end activities. The role requires strong organisational skills, clear communication, and the ability to work independently in a busy team environment.

Qualifications

• Experience in purchase ledger or accounts.
• Experience with expenses and credit cards.
• Intermediate Excel; SAP and Concur desirable.

Responsibilities

• Take full day-to-day responsibility for the purchase ledger and year-end records.
• Set up and amend vendor records in SAP.
• Process invoices through SAP X-Flow according to approval structure.
• Manage staff expenses and company credit-card expenses via Concur.
• Build and maintain supplier relationships and respond to queries.
• Prepare month-end AP and supplier-statement reconciliations and GR/IR accounts.
• Process daily supplier BACS payments and provide holiday cover.

Skills

Strong communication skills

Highly organised

Independent working

Education

A levels in Maths and English

Tools

SAP

Concur

Excel

SAP X-Flow

Job description

Join our Finance team as an Accounts Payable Administrator and play a key role in maintaining an accurate purchase ledger and supporting the preparation of monthly management accounts and year-end statutory accounts. By processing invoices and payments, reconciling accounts and working closely with suppliers and internal stakeholders, you will help create reliable financial processes that enable our teams to focus on what matters most: better health for more people. Based at our site in Royston with hybrid working available, you will become part of a supportive team of eleven professionals who look forward to shaping the future together with you. This is an opportunity to grow your purchase ledger experience in a friendly, busy environment at an expanding and innovative company.

Grow With Us - Your Responsibilities

• Take full day-to-day responsibility for the purchase ledger, verify the accuracy of all postings and maintain complete year-end records across eight entities in the UK and Ireland
• Set up and amend vendor records in SAP, including bank-detail changes in line with the Sartorius Fraud Control Policy
• Process planned purchase-order and unplanned non-purchase-order supplier invoices through SAP X-Flow in accordance with the Sartorius authorization and approval structure
• Manage staff expenses and company credit-card expenses through Concur, including finance approvals, employee queries, Corporate and Virtual Credit Card issuance, and payment of external card-provider invoices
• Build and maintain effective supplier relationships, respond promptly to supplier queries by telephone and email, and resolve internal queries in collaboration with Procurement and other departments
• Prepare month-end accounts-payable and supplier-statement reconciliations, manage the GR/IR account, down payments and debit balances, clear intercompany vendor and customer balances where appropriate, and participate actively in monthly balance-sheet reconciliation meetings
• Process daily supplier BACS payments and ad hoc manual or urgent payments, while providing holiday cover for other team members

In order to commence working with us, the successful candidate must have the right to work in the UK.

What Will Convince Us

• You may have A levels in Maths and English
• Previous experience in purchase ledger or accounts
• Previous experience in managing expenses and credit cards
• Intermediate Excel skills; experience with SAP and Concur is desirable
• Strong communication skills and the ability to build effective relationships with internal and external stakeholders
• A highly organised approach, with the ability to take ownership of varied processes, manage priorities and work independently
• A willingness to learn new skills and processes, combined with a collaborative, team-focused approach

What we offer

As a growing global life science company, stock listed on the German MDAX and TecDAX, Sartorius offers a wide range of benefits:

Benefits

• Personal and Professional Development: mentoring, leadership programs, LinkedIn Learning, internal seminar offerings
• Making an impact right from the start: Comprehensive onboarding, including a virtual online platform - even before joining
• Welcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen network
• Health & Well-Being : Wide section of health and well-being support such as healthcare plans and health assessment services
• Attractive Working Conditions:
  • 37.5 hours working week
  • 25 days annual leave, plus public holidays
  • Free parking on site
  • Annual option to buy, sell or carry forward annual leave
  • Free hot and cold drinks
  • Regular social events and free exercise classes
  • Competitive benefits package, including: Group Personal Pension Plan
  • Private Medical Insurance
  • Private Dental Insurance
  • Group Life Assurance
  • Group Income Protection
  • Cycle to work scheme

About Sartorius

Sartorius is part of the solution in the fight against cancer, dementia, and many other diseases. Our technologies help translate scientific discoveries into real-world medicine faster, so that new therapeutics can reach patients worldwide.

We look for ambitious team players and creative minds, who want to contribute to this goal and advance their careers in a dynamic global environment.

www.sartorius.com/careers