Accounts Payable Administrator

Jobtailor; Glasgow; On-site; GBP 24,000 - 32,000; Full time

Job summary

Jobtailor in Glasgow is seeking an organized Accounts Payable professional to review invoices, match them to orders and receipts, and ensure accurate coding in the financial system. The role requires attention to detail and proactive collaboration with suppliers and internal teams.

You will support weekly payment runs, maintain supplier records, and assist with various finance tasks within a dynamic, entrepreneurial environment. Strong MS Excel skills and SAP experience are preferred.

Qualifications

• Experience in an accounts department, ideally accounts payable and credit card role.
• Highly organized with excellent communication and relationship-building skills.
• Ability to work in a fast-paced, entrepreneurial environment.
• Basic understanding of accounting principles and the procure-to-pay (P2P) cycle.
• Proficiency with MS Excel and experience with ERP systems (SAP preferred).
• Collaborative team player with a proactive attitude and attention to detail.

Responsibilities

• Receive and review vendor invoices for accuracy and completeness.
• Match invoices with purchase orders and goods receipts; resolve discrepancies.
• Enter invoice details into the accounts payable system.
• Ensure invoices are authorized and coded to the correct GL and cost centre.
• Assist with weekly payment runs and ensure timely approvals.
• Create and maintain supplier records in the financial system.
• Process supplier invoices in line with company procedures.
• Resolve supplier and internal queries in a timely manner.
• Support additional finance tasks as assigned by management.
• Communicate with vendors to manage expectations and relationships.

Skills

Accounts payable

Excellent communication

Relationship building

Attention to detail

Tools

MS Excel

SAP

ERP systems

Job description

Responsibilities

• Receive and review vendor invoices for accuracy and completeness.
• Match invoices with purchase orders and goods receipts, investigating and resolving discrepancies promptly.
• Accurately enter invoice details into the accounts payable system.
• Ensure invoices are properly authorized and coded to the correct general ledger and cost centre.
• Assist with weekly payment runs, ensuring invoices are approved and ready for payment in accordance with company policy.
• Create and maintain supplier records in the financial system.
• Control and process supplier invoices in line with company procedures.
• Assist in the timely resolution of queries from suppliers and internal colleagues.
• Support additional finance tasks as assigned by the management team.
• Communicate regularly with vendors to manage expectations and maintain positive relationships.

Requirements

• Experience working in an accounts department, ideally in an accounts payable and credit card role.
• Highly organized with excellent communication and relationship building skills.
• Ability to work effectively in a fast-paced, dynamic, and entrepreneurial environment.
• Basic understanding of accounting principles and the procure-to-pay (P2P) cycle.
• Proficiency with MS Excel and experience working with ERP systems (SAP preferred).
• Collaborative team player with a proactive attitude and willingness to support colleagues across finance functions.
• Strong attention to detail and accuracy.