Accounts Payable Assistant

Archers Recruitment; Cricklade; On-site; GBP 24,000 - 34,000; Full time

Job summary

Archers Recruitment is seeking an Accounts Payable Assistant to support the Finance team in accurately processing supplier invoices, payments and expense claims. You will maintain supplier accounts, assist with payment runs and ensure records are up to date while delivering excellent service to internal and external stakeholders.

Key duties include matching invoices to POs, maintaining the purchase ledger, resolving invoice queries, and supporting month-end activities.

Qualifications

• Experience in Accounts Payable or Finance Assistant role.
• Experience using accounting software (e.g. Sage 100) and strong Excel skills.
• Excellent numerical and analytical abilities with high attention to detail.

Responsibilities

• Process supplier invoices accurately and timely.
• Match invoices to purchase orders and goods received.
• Maintain the purchase ledger and reconcile supplier accounts.
• Resolve invoice queries with suppliers and internal teams.
• Prepare weekly payment runs for approval.
• Process employee expenses and maintain supplier records.
• Assist with month-end accounts payable activities and accruals.

Skills

AP experience

Numerical ability

Attention to detail

Prioritisation

Communication

Teamwork

Confidentiality

Proactiveness

Tools

Sage 100

Excel

Job description

Main Job Purpose

To support the Finance team by ensuring the accurate and timely processing of supplier invoices, payments, and expense claims. The Accounts Payable Assistant is responsible for maintaining supplier accounts, assisting with payment runs, and ensuring financial records are accurate and up to date while providing excellent service to internal and external stakeholders.

Duties and Responsibilities

• Process supplier invoices accurately and in a timely manner.
• Match purchase invoices to purchase orders and goods received where applicable.
• Maintain the purchase ledger, ensuring supplier accounts are reconciled regularly.
• Resolve invoice queries by liaising with suppliers and internal departments.
• Process purchase orders and ensure compliance with company purchasing procedures.
• Prepare weekly payment runs for approval.
• Process employee expenses through Concur (or an equivalent expense management system).
• Update and maintain supplier records and account information.
• Monitor supplier statements and investigate outstanding items.
• Ensure invoices are coded correctly and authorised in accordance with company procedures.
• Manage a shared accounts payable inbox.
• Update and reconcile the cash book.
• Assist remotely with sister company accounts payable transactions.
• Support month-end accounts payable activities, including accruals and bank reconciliations.
• Assist with maintaining accurate financial records and filing documentation.
• Support internal and external audits by providing relevant documentation.
• Assist with other finance administration duties as required.

Skills / Attributes Required

• Previous experience in an Accounts Payable or Finance Assistant role.
• Experience using accounting software (e.g. Sage 100 or a similar ERP system).
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong numerical and analytical skills.
• Excellent attention to detail and high levels of accuracy.
• Ability to prioritise workload and meet deadlines.
• Strong organisational and time management skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Professional, reliable, and confidential approach to work.
• A proactive attitude with a willingness to learn and develop.