Accounts Payable Administrator

Confidential; Essex; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Free parking

AAT study support

25 days annual leave + BH

Job summary

Confidential in Warley (Brentwood) is seeking an Accounts Payable Administrator to ensure accurate and timely processing of supplier invoices, credits, and payments. This full-time role runs Monday to Friday, 9am–5pm, with free parking and a supportive environment.

You will manage supplier records, assist with month-end close, and respond to internal and external queries. AAT study support is offered, with 25 days' annual leave plus bank holidays.

Qualifications

• Experience in an accounts payable role.
• Strong organisational and time management skills.
• Ability to handle multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.

Responsibilities

• Process and verify supplier invoices and credits.
• Perform reconciliation of supplier statements.
• Handle daily and weekly supplier payment runs in line with AP team.
• Maintain up-to-date supplier data incl. invoicing, addresses, terms.
• Ensure new suppliers have credit application form completed and authorised.
• Utilise automatic invoice capture and matching to reduce paperwork.
• Deal with external and internal queries via phone and email.
• Assist in monthly accounts close and accuracy of Creditors Ledger.
• Provide supporting documentation for audits and during high volume periods.
• Perform ad-hoc reporting as required by Finance.

Skills

Accounts payable experience

Organisation

Time management

Communication skills

Job description

Accounts Payable Administrator - Monday to Friday 9am - 5pm

£29,500 - £31,500 per annum

• Job Type: Full-time
• Location: Warley, Brentwood with free parking
• Working Hours: Monday to Friday, 9am-5pm
• Annual Leave: 25 days plus bank holidays
• Studying: Will support AAT studies

Reed Accountancy are seeking a dedicated Accounts Payable Administrator for their client in Warley (Brentwood) who is able to provide a professional accounts payable function to the Group. This role involves ensuring all accounts payable routines are completed accurately and on time, processing supplier invoices and credits, and handling payment runs. The ideal candidate will have strong organisational skills to manage both external and internal queries effectively.

Day-to-day of the role:

• Process and verify supplier invoices and credits
• Perform reconciliation of supplier statements.
• Handle daily and weekly supplier payment runs in accordance with the AP team and Management Accountant.
• Maintain up-to-date supplier data, including invoicing, address details, contact details, and terms.
• Ensure new suppliers have the correct credit application form completed, signed, and authorised.
• Utilise automatic invoice capture and matching to reduce paperwork and processing time.
• Deal with external and internal queries via phone and email.
• Assist in the monthly accounts close and ensure the accuracy of the final Creditors Ledger.
• Provide supporting documentation for audits and support the department during periods of high volume or staff absence.
• Perform ad-hoc reporting as required by the Financial Controller or the Management Accountant.

Required Skills & Qualifications:

• Experience in an accounts payable role.
• Strong organisational and time management skills.
• Ability to handle multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.