Accounts & Finance Coordinator

Four Squared Recruitment Ltd; Ludlow; On-site; GBP 12,000 - 16,000; Part time

Job summary

Four Squared Recruitment Ltd is seeking an experienced Accounts & Finance Coordinator for a part-time role based in South Shropshire. The position is fully office-based, with 16 hours per week initially, offering flexible scheduling either as two full days or four half days.

The role covers bookkeeping, payroll, VAT preparation, and cash flow planning, requiring strong knowledge of Xero and the ability to manage multiple priorities in a small team.

Qualifications

• Proven experience in bookkeeping, finance administration or accounts management.
• Strong practical knowledge of Xero.
• Experience managing payroll, invoicing, reconciliations and financial reporting.
• Excellent organisational skills and attention to detail.
• Strong numerical and analytical abilities.
• Ability to manage multiple priorities and meet deadlines.
• Confident communicating with suppliers, customers, accountants and management.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Bookkeeping & Financial Administration: Maintain accurate financial records using Xero; Process invoices; Manage bank reconciliations; Maintain organised records.
• Payroll & Compliance: Process payroll; Prepare VAT information; Ensure audit-ready records; Liaise with external accountants.
• Credit Control & Payments: Manage customer accounts; Monitor overdue payments; Process supplier payments and oversee schedules; Coordinate factory and stock-related payments.
• Cash Flow & Financial Planning: Monitor and forecast cash flow; Assist budgeting; Track commitments and expenditure; Provide regular financial updates.
• Stock & Business Planning: Monitor stock-related financial commitments; Support stock purchases and replenishment; Forecast expenditure; Ensure sufficient cash for commitments.

Skills

Bookkeeping

Xero

Payroll management

Financial administration

Accounts reconciliation

Job description

Accounts & Finance Coordinator (Part-Time)

Location - Shropshire (Rural Location) Fully office-based. Hours- 16 hours per week initially. Flexible working pattern available: 2 full days per week, or 4 half days per week Salary £15 per hour Freelance arrangements may be considered for the right candidate.

About the Role

We are seeking an experienced, organised and proactive Accounts & Finance Coordinator to join our growing client based in the beautiful rural location of South Shropshire.

This is a key position within the organisation, responsible for the day-to-day management and coordination of financial activities while supporting the leadership team with accurate financial information, planning and forecasting.

The successful candidate will play an important role in helping the business maintain strong financial controls and gain clear visibility of its financial position, both now and in the future.

Due to their rural location, applicants must be able to reliably travel to and work from our office. This is not a remote or hybrid position.

Key Responsibilities

Bookkeeping & Financial Administration

• Maintain accurate financial records using Xero.
• Process sales and purchase invoices.
• Manage bank reconciliations and financial transactions.
• Maintain organised financial records and documentation.

Payroll & Compliance

• Process payroll accurately and in a timely manner.
• Prepare information for VAT returns.
• Ensure financial records remain compliant and audit-ready.
• Liaise with external accountants regarding financial reporting and compliance requirements.

Credit Control & Payments

• Manage customer accounts and credit control processes.
• Monitor outstanding balances and follow up on overdue payments.
• Process supplier payments and oversee payment schedules.
• Coordinate factory and stock-related payments.

Cash Flow & Financial Planning

• Monitor and forecast cash flow requirements.
• Assist with budgeting and financial planning.
• Track future financial commitments and upcoming expenditure.
• Provide management with regular financial updates and reports.

Stock & Business Planning

• Monitor stock-related financial commitments.
• Support planning for stock purchases and replenishment.
• Assist with forecasting future expenditure.
• Help ensure sufficient cash availability for key business commitments.

Person Specification

• Proven experience in bookkeeping, finance administration or accounts management.
• Strong practical knowledge of Xero.
• Experience managing payroll, invoicing, reconciliations and financial reporting.
• Excellent organisational skills and attention to detail.
• Strong numerical and analytical abilities.
• Ability to manage multiple priorities and meet deadlines.
• Confident communicating with suppliers, customers, accountants and management.
• Ability to work independently and take ownership of responsibilities.

Personal Attributes

We are looking for someone who:

• Is highly organised and proactive.
• Takes pride in accuracy and attention to detail.
• Enjoys working as part of a small, collaborative team.
• Can build positive working relationships with internal and external stakeholders.
• Is comfortable working independently and making informed decisions within their area of responsibility.

Additional Information

This role is fully office-based in Shropshire, a rural location requiring reliable transportation.

Flexible working arrangements are available regarding how the 16 hours are worked each week.

The role would suit an experienced finance professional seeking a part-time position that can fit around family or other commitments.

There is genuine opportunity for the role, responsibilities and hours to develop as the business continues to grow