Accounts Assistant

Mane Contract Services; Thornaby-on-Tees; On-site; GBP 23,000 - 29,000; Full time

Job summary

Mane Contract Services in the United Kingdom is seeking an organised Invoice Processing Assistant to join the Finance team on a 12-month contract. The successful candidate will support day-to-day accounts payable activities, ensuring invoices are handled efficiently and supplier payments are progressed within agreed timescales.

Responsibilities include managing invoices via the CORA system, verifying details against orders/receipts, and liaising with internal teams to resolve issues.

Qualifications

• Good understanding of accounts payable processes and fundamental accounting practices.
• Experience handling supplier invoices or working in finance/accounts.
• Strong Excel and ERP knowledge (SAP/Oracle/QuickBooks).

Responsibilities

• Manage supplier invoices via CORA system and progress for payment.
• Verify invoices against purchase orders and goods/receipts to confirm accuracy.
• Prepare and submit requests for amendments to payment information or arrangements.
• Investigate invoice queries, missing documentation, and other payment issues; liaise with internal teams and suppliers to resolve.
• Handle supplier queries relating to outstanding invoices, expected payments and balances.
• Review outstanding invoice reports to identify items needing attention and reduce overdue payments.
• Maintain accurate supporting records for audit, governance and compliance.
• Work with Finance, Procurement and other functions to resolve invoice issues efficiently.
• Ensure financial information is processed in line with internal procedures and controls.

Tools

Microsoft Excel

SAP

Oracle

QuickBooks

Job description

Invoice Processing Assistant - 1 Year Contract

We are looking for a highly organised and accurate Invoice Processing Assistant to join the Finance team on a 12-month contract. The successful candidate will play an important role in supporting day-to-day accounts payable activities, ensuring invoices are handled efficiently and supplier payments are progressed within agreed timescales.

Contract: 1 Year - Umbrella
Working Arrangement: Initially 5 days per week on-site. Following successful completion of probation, the role will offer 1 day per week working from home.

Key Responsibilities

• Manage supplier invoices received through the CORA system, checking information before progressing them for payment.
• Verify invoice details against relevant purchase orders and goods or service receipt records to confirm that information is correct.
• Prepare and submit requests where amendments to payment information or arrangements are required.
• Investigate invoice queries, missing documentation, incorrect information, and other payment-related issues, liaising with appropriate internal teams and suppliers to reach a resolution.
• Handle supplier queries relating to outstanding invoices, expected payments, and account balances.
• Review outstanding invoice reports regularly to identify items requiring attention and minimise overdue supplier payments.
• Maintain accurate supporting records and provide relevant financial documentation when required for audit, governance, and compliance purposes.
• Work closely with Finance, Procurement, and other business functions to ensure invoice-related issues are dealt with efficiently.
• Maintain accurate records and ensure financial information is processed in accordance with internal procedures and controls.

Skills & Experience

• Good understanding of accounts payable processes and fundamental accounting practices.
• Previous experience handling supplier invoices or working within a finance/accounts environment would be beneficial.
• Confident using Microsoft Excel and financial or ERP platforms such as SAP, Oracle, QuickBooks, or similar systems.
• Excellent accuracy and the ability to identify inconsistencies in financial documentation.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Good written and verbal communication skills, with confidence liaising with suppliers and colleagues across different departments.
• Ability to work effectively both independently and as part of a wider Finance team.