Accounts Assistant

Carmichael UK; Thame; Hybrid; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Pension

Private health insurance

Life assurance

Hybrid working

Flexitime

25 days annual leave + bank holidays

Volunteer initiatives

Job summary

CarmichaelUK is seeking an Accounts Assistant to join a dynamic finance function supporting civil engineering projects across the UK. The role is full-time with hybrid working: Tuesday–Thursday in our Thame office, with Monday and Friday from home.

As part of a forward-thinking, owner-managed agency, you will manage supplier and customer accounts, process invoices, handle cashbooks and reconciliations, and contribute to month-end close and controls improvements.

Qualifications

• Experience in purchase ledger or accounts support, including cashbooks and bank reconciliations.
• Proficient with Excel and common accounting software.
• Strong attention to detail and accuracy.
• Ability to meet payment and month-end deadlines.
• Clear communication and proactive query resolution.

Responsibilities

• Create and maintain supplier and customer accounts with payment details and supporting documents.
• Process and code supplier invoices; investigate discrepancies.
• Prepare supplier payment runs and process approved payments.
• Check and process employee expenses per policy.
• Administer company cards and reconcile transactions.
• Maintain cashbooks and perform bank reconciliations.
• Allocate customer receipts and investigate unidentified payments.
• Reconcile purchase ledgers and resolve supplier issues.
• Support month-end close, overhead reporting and forecasting.
• Assist with audits and supplier compliance reviews.
• Contribute to improvements in finance processes and controls.

Skills

Excel

Accounting software

Attention to detail

Purchase ledger

Cashbooks & reconciliations

Organisation

Communication

Confidentiality

Learning agility

Tools

Accounting software

Job description

Are you ready to take the next step in your career and join a thriving, forward-thinking company? We’re seeking an Accounts Assistant to join our Finance function, supporting a business that contributes to some of the UK’s most exciting civil engineering projects, and make a real impact in a dynamic environment.

Full-time hybrid role working Tuesday–Thursday in our Thame office, with Monday and Friday working from home.

About Us

CarmichaelUK is the leading civil engineering recruitment agency, trusted to supply top talent to projects such as HS2, Crossrail, and Thames Tideway. Our dedication to excellence has earned us numerous industry awards, including \"Best Construction & Civil Engineering Agency.\"

We’re known for our innovative approach, technical expertise, and commitment to nurturing our team. As an owner-managed agency, we take pride in doing things differently. Join us and be part of a team that values integrity, collaboration, and career growth.

Duties to Include

• Creating and maintaining supplier and customer accounts, including payment details, terms and supporting documentation
• Processing and coding supplier invoices, investigating discrepancies and resolving queries
• Preparing supplier payment runs for approval and processing approved payments
• Checking and processing employee expenses in line with company policies
• Administering company cards and reconciling transactions against receipts and supporting records
• Maintaining cashbooks and completing bank reconciliations
• Allocating customer receipts, investigating unidentified payments and supporting debtor queries and credit applications
• Reconciling purchase ledger balances and resolving outstanding supplier account issues
• Supporting month-end close, overhead reporting and forecasting with accurate financial information
• Assisting with audits, supplier compliance reviews and improvements to finance processes and controls

Candidate attributes

• Confident using Excel and accounting systems
• Excellent attention to detail and accuracy
• Previous experience in purchase ledger or an accounts support role, including cashbooks and bank reconciliations
• Strong organisational skills and the ability to meet payment and month-end deadlines
• Clear communication skills and a proactive approach to resolving queries
• Ability to adapt to changes quickly and work collaboratively
• Integrity and discretion when handling confidential financial information
• Eager to learn and develop broader finance skills

What We Offer

• A competitive salary with a performance-based bonus structure.
• Comprehensive benefits, including pension, private health insurance, and life assurance.
• Flexibility, including hybrid working and flexitime options.
• A vibrant social culture with regular team events and networking opportunities.
• 25 days of annual leave + bank holidays, with the option to buy or sell additional days*.
• Opportunities to give back through volunteering initiatives with our partner charities.

Why Join Us?

At CarmichaelUK, we don’t just offer a job – we provide a platform for your career to thrive. We’re proud to be an inclusive employer, holding Level 2 Disability Confident accreditation and championing diversity through our Celebrate initiatives