Accounts Assistant

Immediate Media Co; London Borough of Hammersmith and Fulham; Hybrid; GBP 27,000 - 32,000; Full time

Benefits offered by this job

25 days holiday + birthday

Flexible / hybrid working

Cycle to work scheme

Pension plans

Job summary

Immediate Media Co is seeking an Accounts Assistant to join the Finance team and ensure accurate recording of financial commitments and timely payments in line with policy. The role collaborates with the Finance Manager and Financial Director for planning and decision-making and requires strong numeracy and stakeholder communication.

The team offers a collaborative environment with opportunities for ACCA/CIMA development, a supportive culture, and hybrid working arrangements.

Qualifications

• Currently studying or planning ACCA/CIMA to enhance accounting knowledge.
• Accounts experience preferable.
• High numeracy and literacy (Maths and English GCSE at grade C or equivalent desirable).
• Experience with a Finance system desirable (preferably Access Dimensions) but not essential.
• Strong Word and Excel skills.
• Ability to build relationships with stakeholders.
• Strong attention to detail.
• A team player with a positive attitude.

Responsibilities

• Record all outstanding financial commitments to third party suppliers and ensure POs are raised on a timely basis.
• Ensure all payments to third party suppliers are made in accordance with company policy.
• Help manage employee expenses and credit card processes, ensuring timely claims.
• Set up new suppliers on the Accounts Payable ledger with credit checks where applicable.
• Close the Accounts Payable ledger in line with the month end timetable and run aged creditor listings.
• Manage the aged creditor listing to reflect outstanding creditors.
• Help manage event teams’ outstanding purchase orders to reflect liabilities.
• Carry out bank reconciliations per month end timetable.
• Update the cash flow forecast for payments to suppliers over the next month.
• Assist with balance sheet reconciliations (prepayments, accruals, intercompany).
• Assist the Finance Manager with information/reports to the wider team.
• Support Accounts Receivable as required, including speaking to customers and taking payments.
• Perform ad hoc tasks for Finance Manager/Director as needed.

Skills

Word skills

Excel skills

Numeracy

Literacy

Relationship building

Attention to detail

Team player

Stakeholder management

Education

ACCA/CIMA study (in progress)

Tools

Access Dimensions

Job description

Accounts Assistant (up to £29,500)

Immediate is home to some of the biggest and most loved consumer brands in the UK, including Radio Times, Good Food and BBC Gardeners World magazine. Our trusted, quality content reaches millions of people a month across digital, print, video, podcasts, apps and live events.

We’re the destination for people looking to get more from the things they love. We’re here to inspire, fuel, encourage and educate.

Whether it’s the big things, or the little things; from reaching fitness goals to savouring good food, cultivating outdoor spaces, or enjoying the latest TV sensation – we help bring our audiences joy!

Immediate Live is the UK’s leading consumer events company. From craft and gardening to dance, food and contemporary art, Immediate Live creates events and experiences that connect and inspire highly engaged communities both digitally and live. Premium, passion-led events run across the UK and Ireland, attracting over 650,000 visitors annually.

About the role

As our Accounts Assistant you play an integral role in the Finance team as you ensure that the company accurately records its financial commitments and makes all payments in accordance with the company payment policy. You will work closely with both the Finance manager and the Financial Director regarding planning and commercial decision-making operations by providing appropriate financial information and undertaking related accounts administration.

You’ll love this role if;

You’re someone who has excellent people skills, as you will be liaising with both external suppliers and your fellow colleagues as well as having the ability to remain calm, considered, and professional in everything that you do. You have excellent organisation skills and the ability to prioritise your workload.

As an Accounts Assistant you will;

• To ensure that the business accurately records all outstanding financial commitments to third party suppliers and that purchase orders are accurate and raised on a timely basis.
• To ensure that all payments to third party suppliers are made in accordance with company policy.
• To help manage the company employee expenses and credit card processes, ensuring that that all claims are made in accordance with company policy and on a timely basis.
• To ensure that all new suppliers are set up on the Accounts Payable ledger in accordance with company policy with credit checks undertaken where applicable.
• To ensure that the Accounts Payable ledger is closed in accordance with the month end timetable and that the aged creditor listing is run monthly when the ledger is closed.
• To manage the aged creditor listing to ensure that all outstanding creditors are accurately recorded.
• To help manage all event teams outstanding purchase orders to ensure that these accurately reflect liabilities of the business.
• To carry out bank reconciliations in accordance with the month end timetable.
• To update the company cash flow forecast to accurately reflect the payments to suppliers over the next month.
• To assist with the balance sheet reconciliations including both prepayments, accruals, and the intercompany accounts when required.
• To assist the Finance Manager with providing information and reports to the wider Immediate Live team.
• To support the Accounts Receivable function as and when required, including speaking to customers in a professional manner and taking payments.
• Any ad hoc tasks that may be required from time to time by the Finance manager or Financial Director.

• Currently studying or looking to study towards ACCA or CIMA
• Accounts experience preferable
• High numeracy and literacy skill (Maths and English GCSE at grade C or equivalent desirable)
• Experience of using a Finance system desirable (preferably Access Dimensions) but not essential
• Strong Word and Excel skills
• Ability to build relationships with stakeholders
• Strong attention to detail
• A team player with a positive attitude

• A relaxed working environment with regular socials including a summer festival
• Supportive well-being initiatives and benefits, talks & workshops, and Mental Health First aiders & Champions
• 25 days holiday plus a day for your birthday. Our offices will be closed between Christmas and New Year’s which are in addition to your annual entitlement
• Tailored training and development through both our inhouse learning platform and LinkedIn Learning
• A progressive and transparent culture focused on your development
• Flexible / hybrid working plus early finish Fridays
• Cycle to work scheme
• Enhanced Family Policies including paternity, adoption and surrogacy leave. We also provide a pregnancy loss, fertility, and carers policy
• Competitive pension plans and Life Assurance
• A newly renovated modern office with lots of collaborative spaces

At Immediate, we pride ourselves on our open, inclusive, collaborative, and dynamic culture that empowers our people to thrive and give their best. We care deeply about our people, our local communities and the impact we have on the environment. Our active Diversity & Inclusion network, comprehensive well-being programs, and clear sustainability strategies reflect this commitment.

People are at the heart of our business and creating a diverse and inclusive working environment is important to us. Immediate is an equal opportunities employer. We’ll never treat anyone less favourably because of their sex, gender reassignment, pregnancy and maternity, marital/civil partnerships, sexual orientation, race, nationality, ethnic origin, age, religion or belief or disability. We’re also committed to supporting applications from those who are returning to work following a career break, maternity leave or caring responsibilities.

Immediate is a place you can grow, be supported, and make a difference.