Accounts Assistant

Immediate Media Co; City Of London; Hybrid; GBP 27,000 - 32,000; Full time

Benefits offered by this job

Summer socials

Well-being initiatives

25 days holiday + birthday

Training & LinkedIn Learning

Hybrid working

Cycle to work

Family policies

Pension & Life Assurance

Modern office

Job summary

Immediate Media Co is seeking an Accounts Assistant in London with responsibilities across accounts payable, payments, cash flow, and balance sheet reconciliations. You will work closely with the Finance Manager to provide timely financial information and support the wider team.

The ideal candidate is studying ACCA or CIMA or has prior accounts experience, with strong numeracy, literacy, and MS Excel skills.

Qualifications

• Currently studying or looking to study towards ACCA or CIMA
• Accounts experience preferable
• High numeracy and literacy skill (Maths and English GCSE at grade C or equivalent desirable)
• Experience of using a Finance system desirable (preferably Access Dimensions) but not essential
• Strong Word and Excel skills
• Ability to build relationships with stakeholders
• Strong attention to detail
• A team player with a positive attitude

Responsibilities

• To ensure that the business accurately records all outstanding financial commitments to third party suppliers and that purchase orders are accurate and raised on a timely basis.
• To ensure that all payments to third party suppliers are made in accordance with company policy.
• To help manage the company employee expenses and credit card processes, ensuring that that all claims are made in accordance with company policy and on a timely basis.
• To ensure that all new suppliers are set up on the Accounts Payable ledger in accordance with company policy with credit checks undertaken where applicable.
• To ensure that the Accounts Payable ledger is closed in accordance with the month end timetable and that the aged creditor listing is run monthly when the ledger is closed.
• To manage the aged creditor listing to ensure that all outstanding creditors are accurately recorded.
• To help manage all event teams outstanding purchase orders to ensure that these accurately reflect liabilities of the business.
• To carry out bank reconciliations in accordance with the month end timetable.
• To update the company cash flow forecast to accurately reflect the payments to suppliers over the next month.
• To assist with the balance sheet reconciliations including both prepayments, accruals, and the intercompany accounts when required.
• To assist the Finance Manager with providing information and reports to the wider Immediate Live team.
• To support the Accounts Receivable function as and when required, including speaking to customers in a professional manner and taking payments.
• Any ad hoc tasks that may be required from time to time by the Finance manager or Financial Director.

Job description

Accounts Assistant (up to £29,500)

Immediate is home to some of the biggest and most loved consumer brands in the UK, including Radio Times, Good Food and BBC Gardeners World magazine. Our trusted, quality content reaches millions of people a month across digital, print, video, podcasts, apps and live events.

We're the destination for people looking to get more from the things they love. We're here to inspire, fuel, encourage and educate.

Whether it's the big things, or the little things; from reaching fitness goals to savouring good food, cultivating outdoor spaces, or enjoying the latest TV sensation - we help bring our audiences joy!

Immediate Live is the UK's leading consumer events company. From craft and gardening to dance, food and contemporary art, Immediate Live creates events and experiences that connect and inspire highly engaged communities both digitally and live. Premium, passion-led events run across the UK and Ireland, attracting over 650,000 visitors annually.

About the role

As our Accounts Assistant you play an integral role in the Finance team as you ensure that the company accurately records its financial commitments and makes all payments in accordance with the company payment policy. You will work closely with both the Finance manager and the Financial Director regarding planning and commercial decision-making operations by providing appropriate financial information and undertaking related accounts administration.

You’ll love this role if;

You’re someone who has excellent people skills, as you will be liaising with both external suppliers and your fellow colleagues as well as having the ability to remain calm, considered, and professional in everything that you do. You have excellent organisation skills and the ability to prioritise your workload.

As an Accounts Assistant you will;

• To ensure that the business accurately records all outstanding financial commitments to third party suppliers and that purchase orders are accurate and raised on a timely basis.
• To ensure that all payments to third party suppliers are made in accordance with company policy.
• To help manage the company employee expenses and credit card processes, ensuring that that all claims are made in accordance with company policy and on a timely basis.
• To ensure that all new suppliers are set up on the Accounts Payable ledger in accordance with company policy with credit checks undertaken where applicable.
• To ensure that the Accounts Payable ledger is closed in accordance with the month end timetable and that the aged creditor listing is run monthly when the ledger is closed.
• To manage the aged creditor listing to ensure that all outstanding creditors are accurately recorded.
• To help manage all event teams outstanding purchase orders to ensure that these accurately reflect liabilities of the business.
• To carry out bank reconciliations in accordance with the month end timetable.
• To update the company cash flow forecast to accurately reflect the payments to suppliers over the next month.
• To assist with the balance sheet reconciliations including both prepayments, accruals, and the intercompany accounts when required.
• To assist the Finance Manager with providing information and reports to the wider Immediate Live team.
• To support the Accounts Receivable function as and when required, including speaking to customers in a professional manner and taking payments.
• Any ad hoc tasks that may be required from time to time by the Finance manager or Financial Director.

Requirements

• Currently studying or looking to study towards ACCA or CIMA
• Accounts experience preferable
• High numeracy and literacy skill (Maths and English GCSE at grade C or equivalent desirable)
• Experience of using a Finance system desirable (preferably Access Dimensions) but not essential
• Strong Word and Excel skills
• Ability to build relationships with stakeholders
• Strong attention to detail
• A team player with a positive attitude

Benefits

• A relaxed working environment with regular socials including a summer festival
• Supportive well-being initiatives and benefits, talks & workshops, and Mental Health First aiders & Champions
• 25 days holiday plus a day for your birthday. Our offices will be closed between Christmas and New Year's which are in addition to your annual entitlement
• Tailored training and development through both our inhouse learning platform and LinkedIn Learning
• A progressive and transparent culture focused on your development
• Flexible / hybrid working plus early finish Fridays
• Cycle to work scheme
• Enhanced Family Policies including paternity, adoption and surrogacy leave. We also provide a pregnancy loss, fertility, and carers policy
• Competitive pension plans and Life Assurance
• A newly renovated modern office with lots of collaborative spaces

At Immediate, we pride ourselves on our open, inclusive, collaborative, and dynamic culture that empowers our people to thrive and give their best. We care deeply about our people, our local communities and the impact we have on the environment. Our active Diversity & Inclusion network, comprehensive well-being programs, and clear sustainability strategies reflect this commitment.

People are at the heart of our business and creating a diverse and inclusive working environment is important to us. Immediate is an equal opportunities employer. We'll never treat anyone less favourably because of their sex, gender reassignment, pregnancy and maternity, marital/civil partnerships, sexual orientation, race, nationality, ethnic origin, age, religion or belief or disability. We're also committed to supporting applications from those who are returning to work following a career break, maternity leave or caring responsibilities.

Immediate is a place you can grow, be supported, and make a difference.