Accounts Assistant

Glennon Brothers; Irvine; On-site; GBP 28,000 - 36,000; Full time

Job summary

Glennon Brothers is seeking a detail-oriented Purchase Ledger Clerk to manage supplier invoicing, payments and reconciliations across multi-site operations in the UK. You will handle job costing related invoicing and support monthly and quarterly accounts preparation.

The role requires 2 years' purchase ledger experience, strong Excel skills and familiarity with ERP systems such as Sage. Teamwork and accuracy are essential in a fast-moving timber group.

Qualifications

• 2 years purchase ledger experience.
• Proficient in MS Office (Excel, Word, Outlook).
• Experience with Sage accounting packages or similar.
• Attention to detail and working to tight deadlines.
• Organisational skills and teamwork.
• Experience with ERP systems (purchase ledger / sales ledger) desirable.
• Experience in job costing desirable.

Responsibilities

• Reconcile supplier invoices to GRNs and price grids.
• Process purchase ledger invoices and credit notes.
• Reconcile supplier statements and respond to payment inquiries.
• Manage bank accounts, payments, and cashbook functions.
• Process sales ledger invoices with element of job costing.
• Support credit control and month-end close.
• Assist in preparation of management accounts and reports.

Skills

Purchase ledger experience

MS Office/Excel

Attention to detail

Teamwork

Job costing

Tools

Sage

ERP systems

Job description

Founded in 1913, Glennon Brothers is a leading timber processing Group operating across Ireland and the UK, with over a century of experience and a strong, well‑established growth story. Today, the Group operates through a portfolio of respected brands including Glennon Brothers, Balcas, DTE, Alexanders Timber Design and, most recently, Pontrilas, reflecting both its scale and strategic expansion.

As a recognised leader within the Green Tech and sustainable construction sectors, the Group is dynamic, innovative and firmly focused on long‑term, responsible growth. Across its brands, Glennon Brothers supplies a wide range of timber products to the Irish and UK markets, serving the construction, pallet wood and fencing industries. The Group also manufactures timber frame homes and engineered roof trusses for the housebuilding sector and operates several combined heat and power (CHP) and wood pellet manufacturing facilities.

Following the acquisition of Pontrilas in January 2026, the Group has significantly increased its turnover and expanded its workforce to over 1,400 colleagues. This growth has been driven by a strong commitment to its people, a customer‑focused service ethos, and continued investment in advanced technology and operational capability. Glennon Brothers operates a multi‑site footprint across Longford, Fermoy, Enniskillen, Troon, Irvine, Windymains and Invergordon, providing a diverse and collaborative working environment across its Group brands and functions.

Principal Objective

Reporting to the Finance Controller, this is an exciting opportunity for the successful candidate to join an ambitious expanding business. The successful candidate will be responsible for the smooth operation of our purchase ledger and payments process; processing sales ledger invoices involving an element of job costing; making construction contract applications for payment; assisting with preparation of our management/quarterly accounts and providing administration support.

Knowledge & Experience

• Previous experience in an account’s role ideally within a manufacturing or production environment
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong data accuracy, attention to detail, and organisational capability
• Ability to work across multiple stakeholders and support cross‑functional processes

Key Responsibilities

Purchase Ledger

• Reconciling and matching supplier invoices to GRNs and supplier price grids
• Cleansing GRNs not invoiced
• Obtaining appropriate authorisation of purchase invoices
• Processing purchase ledger invoices and credit notes
• Reconciling supplier statements
• Answering payment enquiries from colleagues and suppliers
• Payment runs

Sales Ledger

• Processing sales ledger invoices which involve an element of job costing
• Making construction contract applications for payment
• Supporting Finance Controller with credit control

General Ledger

• Assisting with the production of timely and reliable management information reports on a monthly and quarterly basis
• Accruals, prepayments, stock take processing/valuation
• Provide support and assistance in the preparation of financial statements and accounts to the management and finance teams

Cashbook/Banking

• Bank reconciliation
• Payments
• Petty cash

Essential Competencies

• 2 years purchase ledger experience
• Proficient in MS Office (excel, word, outlook etc.)
• Experience with Sage accounting packages or similar
• Attention to detail and working to tight deadlines
• Organisational skills
• Working as a team
• Experience working with ERP systems (purchase ledger / sales ledger) would be desirable
• Experience of job costing would be desirable

Key Performance Measures

• Accuracy and timeliness of invoicing, reconciliations, and financial processing
• Effectiveness of credit control and aged debt management
• Quality and accuracy of financial reporting and data
• Contribution to month-end close and management accounts preparation
• Accuracy of stock, cost, and job financial data
• Identification and resolution of discrepancies and variances
• Contribution to process improvements and system effectiveness
• Business partnering to resolve finance queries

Key Relationships

• Financial Controller & Finance Team – financial reporting, control, and coordination of finance processes
• Head of Timber Frame – alignment on commercial performance, cost control, and operational priorities
• Commercial & Quantity Surveying – alignment on job costing, cost tracking, margin performance, and commercial reporting
• Production & Site Teams – alignment on cost tracking, job performance, and operational activity Contract
• Dispatch & Logistics Teams – reconciliation of dispatch, invoicing, and delivery data