Accounts Assistant

CLYDE UK SERVICES COMPANY; Guildford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player seeks an Accounts Assistant to join their dynamic UK Client Accounting team in Guildford. This role is vital in providing administrative support, ensuring all financial activities adhere to strict regulatory rules. The ideal candidate will possess strong Excel skills, attention to detail, and the ability to manage time effectively while communicating with various stakeholders. Join a leading global law firm committed to diversity and professional development, where your contributions will directly impact the firm's operations and client services.

Qualifications

• Strong Excel skills and attention to detail are essential for this role.
• Ability to communicate effectively with senior stakeholders is important.

Responsibilities

• Daily download and reconciliation of client and office bank accounts.
• Maintain records of client receipts and assist with ad hoc projects.

Skills

Excel

Attention to detail

Time management

Communication skills

Tools

Elite 3E

Job description

The Role

Department: Finance Location: Guildford Role: Accounts Assistant Working Hours: Monday to Friday 9.00 - 5.30pm Hybrid Working: 2 days in the office, 3 days from home

The Role

The Accounts Assistant works with the UK Client Accounting team based in Guildford consisting of 6 Legal Cashiers, 2 Senior Legal Cashiers, and reports to the Legal Cashier Team Leader. The Accounts Assistant provides administrative support and is a vital member of the team.

The team maintains client and office accounts where transactions are subject to very strict regulatory rules as required by the Solicitors Regulatory Authority. Great attention to detail at all times is essential, ensuring that all financial activities are recorded in accordance with the Solicitors Accounts Rules, so this role would suit a candidate that has excellent attention to detail, capable of prioritising activities and liaising internally and externally with stakeholders at all levels.

Key Responsibilities

1. Daily download of UK Client and Office bank accounts.
2. Record and identify new client receipts as to which practice area they relate to for passing to the relevant Legal Cashier and keeping a log of the same.
3. Record and identify new office receipts, maintaining a register of receipts and recording of office receipts against Debtors ledger within the firm's accounting system, Elite 3E.
4. Reconciliation of suspense accounts ensuring that unidentified receipts are returned promptly.
5. Reconciliation of unplaced receipts ledger.
6. Bank reconciliations as holiday cover.
7. Ad hoc projects for Legal Cashier Team Leader and Client Money & Financial Compliance Manager.

Essential Skills and Experience

1. Strong Excel skills
2. Strong attention to detail
3. Willingness to communicate with senior people internally and externally
4. Possess strong time management skills and the ability to prioritise key tasks
5. Working knowledge of Elite 3E advantageous but not essential as training will be provided
6. Working knowledge of Solicitors Accounts Rules advantageous but not essential as training will be provided

The Firm

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

1. Technical Excellence
2. People and Team
3. Client/Stakeholder Relationships
4. Service Delivery and Commercial Awareness
5. Personal Effectiveness

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs.