Accounts Assistant

Audley Villages; Egham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in retirement living seeks a finance assistant to support income recording and management. The role involves maintaining financial records, managing subscriptions, and performing reconciliations. Ideal candidates will have experience in finance and be proficient in Microsoft Excel and Dynamics 365.

Benefits

Competitive salary

Discretionary bonus

Healthcare cash plan

Pension Scheme

Cashback and retail discounts

25 days holiday plus 8 Bank Holidays

Qualifications

• Experience in accounts or finance team is preferred.
• Experience using Microsoft Dynamics 365 is a plus.

Responsibilities

• Assist with recording and reporting income for management companies.
• Oversee the setup of new Direct Debits and manage monthly collections.
• Ensure debtor control accounts are reconciled monthly.

Skills

Self-motivated

Proficient in Microsoft Excel

Excellent communication skills

Strong organisational skills

High attention to detail

Strong analytical abilities

Tools

Microsoft Dynamics 365

Job description

We develop and run villages with the wow factor that enhance the lives of our owners, their family and their friends. Through our two brands, Mayfield Villages and Audley Villages, we offer stylish apartments and houses complete with the best facilities from bistros and bars, to health clubs and swimming pools. And, of course, exceptional service throughout. What's more, through our dedicated care teams we provide owners as well as customers out in the local community with the support they need to remain independent. It's retirement, but not as the UK has known it.

Our model means we not only build and develop the villages, we also run them. This puts us in control of all aspects of the villages and gives our owners the comfort that our priorities and values are aligned with theirs. Our people are at the core of our operational success, ensuring this alignment.

Audley has attracted equity investment from a wide range of sources, which, when combined with debt funding and recycled sales proceeds, has fuelled a dynamic site acquisition program.

This is a Fixed Term contract with possibility for extension.

Main duties and responsibilities

Your main responsibilities will be to assist with the recording and reporting of income for the management companies.

Tills

• Update till reconciliations weekly in Excel and review monthly with the Finance Manager/Assistant Manager. Ensure that takings are banked regularly and that all supporting paperwork is received.
• Liaise with village staff during monthly Teams-based meetings to ensure any corrections are accurately recorded.

Direct Debit Management

• Oversee the setup of new Direct Debits.
• Manage monthly collections for owners, club members, and external parties.

Sales Ledger

• Raise monthly sales invoices and credit notes and post them to the accounting software.
• Produce debtor reports and follow up on outstanding balances.
• Assist in managing the ECR till system and upload central charges to client accounts via the back-office portal.

Management Accounts

• Ensure debtor control accounts are fully reconciled each month, with detailed workings documented and reviewed with the Finance Manager.
• Perform regular bank reconciliations (at least weekly).

Club

• Maintain club-related spreadsheets on a monthly basis.
• Manage subscription billing in Microsoft Dynamics 365 to ensure revenue is correctly recognised.
• Monitor village compliance with processes and flag any anomalies.

Adhoc duties

• Make CHAPS and BACS payments as required.
• Bank cheques received at Head Office.
• Support administrative functions within the department.
• Ensure all electronic filing is completed in a timely and accurate manner.
• Carry out other general administrative duties as required.

Skills and experience

Experience using Microsoft Dynamics 365 (preferred).

Prior experience working within an accounts or finance team.

Key Competencies

Self-motivated with a proactive approach to work.

Proficient in Microsoft Excel and confident using IT systems.

Excellent communication skills and a professional telephone manner.

Strong organisational skills with the ability to prioritise effectively.

High attention to detail and strong analytical abilities.

Benefits Package

Competitive salary

Discretionary bonus

Healthcare cash plan

Pension Scheme

Cashback and retail discounts

25 days holiday plus 8 Bank Holidays

Audley Group is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. See also ‘DE&I policy/statement’