Accounts Assistant

Audley Villages; Egham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive finance assistant to support their operational success. This role involves managing income reporting, Direct Debit collections, and sales ledger tasks, ensuring accuracy and compliance across financial processes. With a focus on teamwork and communication, you'll collaborate with village staff and finance teams to maintain high standards. The company offers a competitive salary, discretionary bonuses, and a comprehensive benefits package, including healthcare and generous holiday allowances. If you're detail-oriented and thrive in a dynamic environment, this opportunity is perfect for you.

Benefits

Discretionary bonus

Healthcare cash plan

Pension Scheme

Cashback and retail discounts

25 days holiday plus 8 Bank Holidays

Qualifications

• Experience in finance or accounting roles is preferred.
• Proficient in Microsoft Excel and IT systems.

Responsibilities

• Assist with recording and reporting income for management companies.
• Oversee Direct Debit setup and manage collections.

Skills

Microsoft Dynamics 365

Microsoft Excel

Communication Skills

Organizational Skills

Analytical Skills

Job description

We develop and operate villages with the wow factor that enhance the lives of our owners, their families, and friends. Through our two brands, Mayfield Villages and Audley Villages, we offer stylish apartments and houses with top-tier facilities, including bistros, bars, health clubs, and swimming pools. We are committed to providing exceptional service throughout. Additionally, our dedicated care teams support owners and local community members in maintaining their independence. This is retirement, but not as the UK has traditionally known it.

Our model involves not only building and developing villages but also managing them, giving us control over all aspects and ensuring our priorities and values align with those of our owners. Our team is central to our operational success, maintaining this alignment.

Audley has attracted equity investment from diverse sources, complemented by debt funding and recycled sales proceeds, fueling a dynamic site acquisition program.

This position is a Fixed Term contract with the possibility of extension.

Main Duties And Responsibilities

Your main responsibilities include assisting with the recording and reporting of income for the management companies.

Tills

• Update till reconciliations weekly in Excel and review monthly with the Finance Manager/Assistant Manager. Ensure takings are banked regularly and all supporting paperwork is received.
• Liaise with village staff during monthly Teams meetings to ensure accurate recording of corrections.

Direct Debit Management

• Oversee the setup of new Direct Debits.
• Manage monthly collections for owners, club members, and external parties.

Sales Ledger

• Raise monthly sales invoices and credit notes, posting them to the accounting software.
• Produce debtor reports and follow up on outstanding balances.
• Assist in managing the ECR till system and upload central charges to client accounts via the back-office portal.

Management Accounts

• Ensure debtor control accounts are fully reconciled each month, with detailed workings documented and reviewed with the Finance Manager.
• Perform regular bank reconciliations (at least weekly).

Club

• Maintain club-related spreadsheets monthly.
• Manage subscription billing in Microsoft Dynamics 365 to ensure revenue is correctly recognized.
• Monitor village compliance with processes and flag any anomalies.

Adhoc duties

• Make CHAPS and BACS payments as required.
• Bank cheques received at Head Office.
• Support administrative functions within the department.
• Ensure all electronic filing is completed timely and accurately.
• Carry out other general administrative duties as required.

Skills And Experience

Experience using Microsoft Dynamics 365 (preferred). Prior experience working within an accounts or finance team.

Key Competencies

• Self-motivated with a proactive approach to work.
• Proficient in Microsoft Excel and confident using IT systems.
• Excellent communication skills and a professional telephone manner.
• Strong organizational skills with the ability to prioritize effectively.
• High attention to detail and strong analytical abilities.

Benefits Package

• Competitive salary
• Discretionary bonus
• Healthcare cash plan
• Pension Scheme
• Cashback and retail discounts
• 25 days holiday plus 8 Bank Holidays

Audley Group is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. See also ‘DE&I policy/statement’