Accounts Administrator

Joseph Gallagher Limited; Orsett; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading civil engineering company is seeking an Accounts Administrator to join their team in Orsett. The role involves managing data entry into accounting systems, primarily focusing on purchase ledger tasks. Candidates must have hands-on experience with COINS and demonstrate strong accuracy and attention to detail. The company values health, safety, and wellbeing, promoting a supportive work environment.

Qualifications

• Hands-on experience with COINS, including workflows.
• Experience processing purchase ledger and cash book transactions.

Responsibilities

• Responsible for data entry into the Group’s accounting systems.
• Assist with purchase ledger entry and maintain standing data.

Skills

Accuracy

Attention to Detail

Communication

Team Player

Tools

COINS

Excel

Job description

Location: Orsett | Monday to Friday

Hours: 40 hours per week

Salary: Competitive (DOE)

Key Responsibilities / Role Purpose

Reporting to the Accounts Manager, the role is part of a team of Accounts Administrators responsible for data entry into the Group’s accounting systems. This primarily involves purchase ledger entry, but also includes sales, cash book, and subcontractor data entry, along with maintaining standing data. Each Accounts Administrator will have a primary set of accounts to manage but is also expected to assist others as directed by their Line Manager.

The Group is transitioning to a new ERP system (COINS), and prior experience with COINS is essential to support this transition and successful implementation.

Required Experience, Knowledge, and Qualifications

• Hands-on experience with COINS, including workflows
• Accuracy and attention to detail
• IT literacy (ERP systems, Excel, etc.), including data import
• Experience processing purchase ledger and cash book transactions, invoice matching, and scheduling payments
• Query resolution skills, liaising with internal teams and third parties
• Experience maintaining standing data

Desired Skills and Experience

• Experience reconciling bank accounts
• Experience reconciling debtor and creditor accounts, investigating discrepancies
• Experience processing sales ledger and subcontractor transactions
• Knowledge of VAT and CIS requirements, including subcontractor verification

Personal Attributes

• Team player
• Strong communication skills, both oral and written
• Self-motivated with good time management
• Diplomatic and tactful in dealing with people
• Ability to build strong working relationships within the Finance team and across departments

Performance Indicators

• Volume and accuracy of data processed
• Effective query resolution
• Timely and accurate reconciliations, with follow-up on discrepancies

Company Background

The Joseph Gallagher Group is a family-owned Civil Engineering business committed to excellence and client satisfaction. We pride ourselves on honesty and quality, understanding that our actions impact communities and the environment.

LIFE Culture

We promote a culture change in the industry, emphasizing health, safety, and wellbeing. Our award-winning LIFE safety programme is embedded in our core values.

Equality and Accessibility

We are a Disability Confident employer committed to equal opportunities. All individuals will be treated fairly and lawfully, regardless of gender, marital status, race, religion, age, disability, or sexual orientation.

Reasonable Adjustments

If you require support during our recruitment process, please contact the HR team at [e-mail].