Accounting Support Clerk

Confidential; England; On-site; GBP 26,000 - 36,000; Full time

Job summary

Confidential is seeking an Accounting Support Clerk to provide administrative and accounting support within the Supply Chain Accounting Section. You will maintain records, progress vouchers, and support continuous improvement while ensuring audit trails and regulatory compliance.

The role involves data management, reporting, and development of reporting tools using Excel, SharePoint and PowerApps to enhance efficiency and accuracy.

Qualifications

• Strong administrative, record management and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and work independently.
• Understanding of audit and document control requirements.
• Advanced Excel and data handling capabilities.

Responsibilities

• Maintain U60 voucher progress registers and associated records.
• Monitor outstanding actions and issue reminders as required.
• Scrutinise, record and archive receipted vouchers.
• Maintain audit-compliant documentation and support assurance activity.
• Produce monthly assurance reports and statistics.

Skills

Administrative skills

Record management

Attention to detail

Independent work

Stakeholder engagement

Analytical thinking

Problem solving

Organisational skills

Tools

Excel

Microsoft Office

SharePoint

PowerApps

Forms

Job description

Accounting Support Clerk

Role Purpose

Provide administrative and accounting support to the Supply Chain Accounting Section (SCAS) by maintaining accounting records, progressing vouchers, administering Special Instructions, producing management information, and supporting continuous improvement activities. Ensure compliance with accounting regulations, accurate audit trails, and effective business support.

Key Responsibilities

• Maintain U60 voucher progress registers and associated records.
• Monitor outstanding actions and issue reminders as required.
• Scrutinise, record and archive receipted vouchers.
• Maintain audit-compliant documentation and support assurance activity.
• Produce annual voucher progression statistics and reports.

Contractor Documentation

• Administer F640/F650 documentation and contractor receipting processes.
• Notice discrepancies and notify the correct person, usually the DR Clerk, to maintain accurate accounting records.
• Support timely processing and audit compliance.

Special Instructions Administration

• Maintain MJDI Special Instructions.
• Process requests for creation, amendment and deletion.
• Manage review schedules and associated administration.

Data Management & Reporting

• Maintain accounting registers, including the Goods Transit Register (GTR).
• Produce monthly assurance reports, annual statistics and management information.
• Investigate and correct data discrepancies.
• Support development of COGNOS/Jaspersoft reports and reporting tools.

Business Support

• Assist with financial year register creation and reporting activities.
• Manage stationery and consumable stocks.
• Provide first-line support for spreadsheets, registers and Microsoft Office applications.
• Develop and improve reporting, SharePoint, Forms and PowerApps solutions.
• Identify and implement process improvements to increase efficiency.

Essential Skills & Experience

Administration & Organisation

• Strong administrative, record management and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and work independently.
• Understanding of audit and document control requirements.

IT & Data Management

• Advanced Microsoft Excel skills.
• Proficient in Microsoft Office and SharePoint.
• Ability to troubleshoot routine system and IT issues.
• Experience working with complex spreadsheets and datasets.

Communication & Analysis

• Effective written and verbal communication skills.
• Ability to engage confidently with stakeholders at all levels.
• Strong analytical and problem-solving ability.
• Capable of identifying issues and implementing corrective actions.

Desirable Experience

• RAF Logistics, Supply Chain Accounting or MJDI experience.
• Financial or accounting record management.
• COGNOS/Jaspersoft reporting.
• SharePoint, PowerApps or Forms development.
• Audit, assurance and statistical reporting processes.

Personal Attributes

• Highly organised, reliable and professional.
• Methodical with strong attention to detail.
• Self-motivated and proactive.
• Confident challenging inaccuracies.
• Adaptable and committed to continuous improvement.