Academy Administrator

Havelock Academy; Old Clee; On-site; GBP 21,780 - 24,796; Part time

Benefits offered by this job

Holiday discounts

Cinema tickets

Restaurant booking discounts

Cycle to Work Scheme

Job summary

Havelock Academy, part-time clerical role, provides admin and secretarial support to SLT and wider team. You will coordinate daily staff covers, manage confidential communications, and assist with events while maintaining front-of-house duties.

Key duties include diary management, document production in MS Office, and liaison with parents and Head Office. 37 hours/week during term time, with pro rata salary and local gov pension access.

Qualifications

• Educated to GCSE level/ NVQ level 2 or equivalent, including English and Maths.
• Experience in an administration team and/or educational setting.
• Skilled user of Microsoft Office, producing and editing documents in Word, Excel, PowerPoint and Outlook.
• ECDL/ formal administration/ project management qualifications desirable.
• Experience arranging diaries, meetings and answering telephones.

Responsibilities

• Coordinate daily staff cover rota to supervise classes during planned and unplanned teacher absence.
• Provide administrative support to the Academy team, dealing with confidential matters.
• Support the Principal and SLT and coordinate events such as Open Evenings and Parents Evenings.
• Undertake general administration duties including photocopying, scanning, filing and front of house reception.
• Communicate with parents, carers, and Head Office teams to bring matters to resolution.

Skills

Microsoft Office

Education

GCSE / NVQ level 2 or equivalent

ECDL/Administration/Project management qualifications desirable

Job description

About the role

This is a key role within the Academy to work alongside the Senior Administrator and/ or the Academy Operations Manager (AOM) to provide competent clerical, administrative and secretarial support to the senior leadership team (SLT) and wider team.

The post holder will be primarily responsible for orchestrating the daily staff cover rota to ensure all classes are supervised during planned and unplanned teacher absence, communicating with the principal, SLT, parents/ carers, DRET Head Office team and third party suppliers and contractors.

Provide administrative support to the Academy team, dealing with confidential and sensitive issues in a timely, professional and competent manner.

Support the Principal and support the wider staff team as appropriate.

Support the Principal and SLT with coordinating events including, but not limited to, Opening Evenings, Parents Evenings and Music Concerts.

Undertake general administration duties including photocopying, scanning and filing and front of house reception presence.

Support with the coordination of often confidential meetings as agreed with the Principal and SLT.

Communicate with Parents and Carers verbally and via written letters, e-mails and Bromcom messages. Liaise with the Principal, SLT, Staff, and Head Office teams to communicate and bring matters to resolution.

37 Hours per week, Term Time Only. Monday - Friday

Salary & Benefits

NJC 3, FTE £24,796, £21,780 pro rata per annum (pay award pending)

Access to Local Government Pension Scheme

Regional networks of Trust colleagues and access to key leaders in Education

Commitment to employee Health and Wellbeing including dedicated Employee Assistance Programme

Awards and Recognition Scheme

Flexible working patterns

Benefits Platform

• holiday discounts
• cinema tickets
• restaurant booking discounts
• Cycle to Work Scheme

Who we are looking for

Educated to GCSE level/ NVQ level 2 or equivalent, including English and Maths

Experience working in an administration team and/or in an educational setting

Be a skilled user of Microsoft Office, with the ability to produce, create and edit documents using word, excel, power-point and outlook

ECDL/ formal administration/ project management Qualifications would all be desirable

Experience arranging diaries. meetings and answering telephones

About The David Ross Education Trust

The David Ross Education Trust's mission is to give every child attending one of our schools a world-class education.

We broaden the horizons of young people by inspiring students to become their confident, academic best via an education that creates academically gifted, confident, well‑rounded young people in the classroom, in the workplace and in their communities.

Whatever your role you will contribute towards creating a rich and exciting learning environment that also offers our students an unrivalled package of sporting and cultural enrichment.

Our aim is to be the country’s top-performing Multi‑Academy Trust (MAT). Recognised as a nationwide system leader, the Trust runs 36 schools between London and Yorkshire, ranging from small rural primaries to much larger secondary schools in urban areas. We have an all through school in London based on the Olympic Park as well as a special school in Lincolnshire which caters for pupils aged 2-19 who have a diverse range of special educational needs.

We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation's vision to give children better life chances through access to the best education and support we can give them.

The David Ross Education Trust is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

It is our objective to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential. We do not discriminate against any applicants on the basis of any protected characteristics.

The David Ross Education Trust is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo vetting appropriate to the post, including a social media presence check and Enhanced DBS check. The successful applicant will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the Trust.

All pre‑employment checks are in line with "Keeping Children Safe in Education" statutory guidance.