Academic Events Manager - Residential

Oxford International Education Group; Greater London; On-site; GBP 29,000 - 37,000; Full time

Job summary

Oxford International Junior Programmes is seeking an Academic Events Manager to oversee the Global Academic Competition at a residential language centre in the UK. You will manage academic activities, timetables, workshops and ensure standards across staff and participants.

You must be aged 18+, eligible to work in the UK and willing to undergo Enhanced DBS or Overseas Police checks. A bachelor’s degree and CELTA are required.

Qualifications

• Bachelor’s degree and CELTA (or equivalent).
• Experience working with children/teens, residential camp or similar.
• Significant full-time teaching experience.

Responsibilities

• Ensure professional and fair standards across the competition and guidelines.
• Support judges and oversee smooth running of the competition.
• Organise and oversee workshops, timetables and induction days.
• Lead inductions and inform staff for successful implementation of the competition.
• Coordinate paperwork and scoring with head office throughout the event.
• Collaborate with Centre Manager and team to ensure effective operation.

Skills

Motivate teams

Leadership

Diversity & inclusion

Education

Bachelor’s degree

CELTA (or equivalent)

Job description

Academic Events Manager - Residential

Department: Year-Rounds Groups

Employment Type: Fixed Term - Full Time

Location: EFL Programmes UK

Compensation: £725 weekly + holiday remuneration

Description

Our seasonal programme operate during the following period:

Spring: 23rd March – 10th/12th April

Specific start and end dates will be confirmed based on your role, assigned centre, and required induction training.

Overview

As an Academic Events Manager with Oxford International Junior Programmes, you will be responsible for the complete oversight of the Global Academic Competition at one of our residential language centres.

All candidates need to be over 18 years old, eligible to work in the UK and willing to undergo an Enhanced DBS Disclosure Check and/or an Overseas Police Check.

Main Duties and Responsibilities

Academic duties

• Ensuring that professional and fair standards are maintained throughout the competition and the competition guidelines are strictly adhered to by all staff and the participating teams.
• Supporting the competition judges and overseeing the smooth running of the whole competition.
• Organising and overseeing practical skills workshops for the teams, including creating classes and timetables.
• Leading induction days, informing all staff of important information that will lead to the successful implementation of the competition. Conducting informative inductions for the academic team as directed by the Academic Director.
• Ensuring each event and competition is set up in a timely and organised fashion.
• Assembling all necessary paperwork from all staff in a timely manner and cooperate closely with the head office on the scoring process throughout the competition.

Staff Management

• Working closely with the Centre Manager, Activity Manager and rest of the team to ensure the effective operation of the centre and competition.
• Attending Group Leader meetings and brief them thoroughly during the programme of events, scheduling and timetables.
• Creating a sustained positive atmosphere and motivate effectively, offering praise and recognition whenever possible.
• Creating weekly staff rotas, organising the workload of the staff effectively along with the organisation of the competition schedule.
• Holding daily meetings with staff that are informative, timely and organised, keeping your staff well informed.
• Monitoring your teams’ performance and conduct interim and end of contract staff appraisals.
• Following Oxford International Junior Programmes’ policy guidelines in relation to staff performance and grievance procedures.

General

• Responding to emergencies whenever necessary.
• Maintaining suitable levels of student discipline, safety, and welfare.
• Always encouraging students to use English.
• Carrying out and/or consult risk assessments whenever required.
• Attending the company’s staff training weekend (where applicable).
• Attending all induction days prior to the students arriving.
• Attending all staff briefings and take part in all necessary health and safety training.
• Committing to be being a positive role model throughout your employment.
• Carrying out all other reasonable tasks.

Dress Code

• Ensure your attire is appropriate to match the students’, who will be dressed formally for all academic competitions.

Person Specifications

Legal status

• Right to work in the Uk
• Willing to undergo an Enhanced DBS check and/or an Overseas Police Check, where applicable.

Qualifications

• A bachelor’s degree and CELTA (or equivalent)

Experience and knowledge

• Experience working with children/teenagers, ideally in a residential camp setting or similar
• Significant full-time teaching experience

Skills and Abilities

• The ability to motivate and lead a diverse workforce
• The ability to demonstrate respect for equal opportunities and respect for race and diversity

Personal qualities

• A positive and flexible approach to work, along with the ability to adapt to changing circumstances
• A desire to work with students aged between 8-17

Expectations

As an Oxford International Employee, you will:

• Represent the company in a reputable and professional manner at all times
• Commit to the safeguarding of all participants on our programmes
• Adapt to the changing demands of working with young people in a residential setting

Disclaimer

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.

Oxford International is committed to safeguarding and promoting the welfare of children and young people. All applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service and, where appropriate, online searches of publicly available information as part of our safer recruitment procedures.

Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.