Academic Administrator / PA to the Headteacher

CAVENDISH EDUCATION; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading independent school in London seeks a Head's PA to support the Headteacher and Senior Leadership Team. The role involves managing administrative processes, data management, and acting as an ambassador for the school. Ideal candidates will possess excellent communication skills and a proven track record in supporting senior management. This position offers an opportunity to contribute to the success of a school committed to safeguarding and promoting the welfare of children.

Qualifications

• Excellent interpersonal and communication skills.
• Proven track record in supporting senior management, preferably in a school.
• IT proficient with a willingness to learn new software.

Responsibilities

• Assist Headteacher and SLT with administration.
• Manage data across school sites and maintain the Headteacher's diary.
• Organise meetings and manage communications for the Headteacher.

Skills

Interpersonal skills

Communication

Attention to detail

Time management

Confidentiality

Education

Proven track record in supporting senior management

Tools

Google Suite

Timetabling software

School MIS

Job description

The Head’s PA is immediately responsible to the Head of Burlington House Senior School and, as Academic Administrator, will have oversight of administrative processes within the school, including associated data management.

Burlington House School is a successful Independent school for children with Dyslexia and associated SpLDs.

The Burlington House School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. You will be required to undertake an enhanced DBS check

Main Purpose of the Post

• To assist the Headteacher and Senior Leadership Team (SLT) in the smooth administration of the Senior school
• To develop and oversee data management across the three sites (Prep, Senior, Sixth Form)
• To act as a Personal Assistant to the Head of Senior School, including full and confidential secretarial and administrative duties
• To act as an ambassador for both the school and the Headteacher

Key Responsibilities

• Administration, for Senior site, of daily staff cover, including recording staff absences and organising relevant cover for these absences, organising Return to Work meetings; checking LOA, training and educational visit requests; producing staff absence reports; overseeing the creation and distribution of termly school reports; other administrative tasks, as required
• Managing data on the school’s MIS system across all sites of the School (Prep, Senior, Sixth Form)
• Working with the Heads and PAs of all sites of the School (Prep, Senior, Sixth Form) to produce and manage the academic timetable
• Organising and maintaining the Headteacher’s electronic diary and whole-school calendars
• Managing incoming and outgoing communication to the Headteacher (emails, telephone calls, post etc) and triaging such communications for action
• Taking minutes for meetings and briefings
• Organise meeting agendas, venues and refreshments for internal meetings, coordinate attendance and circulate papers
• Manage Headteacher’s awards, special events, presentations and ceremonies
• Overseeing and coordinating arrangements for staff appointments, in accordance with recruitment procedures
• Working with the Admissions team on administrative matters relating to pupil admissions and maintaining accurate pupil records on the school’s database
• Maintaining an archive system for staff and the school office
• Manage census returns to Department of Education, Local Authorities and ISA
• Supporting the Headteacher with all matters pertaining to ISI Inspection
• Assisting other administrative staff during busy periods
• Liaising, with tact and diplomacy, with other school staff and others outside the school, particularly parents and the local community
• Being fully committed to the ongoing success of Burlington House School.

PERSON SPECIFICATION

• Excellent interpersonal skills and the ability to communicate effectively and appropriately with governors, staff, parents, pupils, alumni and external bodies
• Proven track record in successfully supporting a senior manager, preferably in a school environment
• Well-developed written communication skills with high standards of literacy and numeracy together with excellent spelling and grammar
• IT proficient and a confident user of / willing to learn Google Suite, timetabling software, and school MIS (training provided)
• Fast and accurate typing
• A close attention to detail and a conscientious approach with a commitment to excellence
• A high degree of initiative and ability to prioritise work
• The ability to handle sensitive and confidential matters with complete tact and discretion
• A ‘can do’ attitude and a good sense of humour
• Enjoy working as part of a team and using time management skills to good effect