Abbey Administrator

Scvo; The Village; Remote; GBP 8,400 - 10,000; Full time

Benefits offered by this job

Residential community living

Meals included (rent, bills and food)

Job summary

The Iona Community is seeking an Abbey Administrator to provide efficient administration and communications to keep activities on Iona running smoothly. You will live and work with colleagues and guests, sharing daily tasks, worship and recreation, while supporting bookings, finances and records.

You will need excellent IT skills, strong communication, and the ability to work autonomously within a residential community on the Isle of Iona.

Qualifications

• Experience in customer service and administration is preferred.
• Strong IT skills, especially Microsoft 365.
• Excellent written and verbal communication skills.
• Ability to handle financial transactions with accuracy and confidentiality.
• Willingness to live in a residential community and support colleagues.

Responsibilities

• Provide efficient administration and communications for Abbey operations on Iona.
• Manage guest bookings, room allocations and guest lists in coordination with the Bookings Coordinator.
• Process island financial transactions and keep accurate records with the Finance Team.
• Support the Iona Community Prayer Circle and collaborate with island and mainland colleagues.
• Maintain high levels of confidentiality and organise tasks with initiative.

Tools

Canva

Xero

CiviPlus

Freetobook

Job description

## Abbey Administrator* The Iona Community* Full time* £9,350* On site: Isle of Iona* Closing 27th November 2026* Advertised from 3rd November 2026* Residential Team allowance of £779.17 per month (£9350 p.a.); all rent, bills and food included. 3 year Fixed Term post#### RoleThe Iona Community is seeking an Abbey Administrator to provide the efficient administration and communication thatkeep our activities on Iona running smoothly.Working as part of the Resident Team is more than a job; it is a way of life. You will live and work alongsidecolleagues and guests, sharing in daily tasks, worship and recreation.You will provide administrative support across the Abbey Team and be an initial point of contact for generalenquiries by phone, by email and in person. Working with the Bookings Co-ordinator, you will help manage guestbookings, room allocations and guest lists, ensuring that arrangements are in place to meet guests’ needs.The role also includes working with the Finance Team to process island financial transactions and keep accuraterecords, and supporting the Iona Community Prayer Circle. You will work closely with colleagues on the islandand on the mainland, and will have considerable day-to-day autonomy.We are looking for someone with:* A strong commitment to the ministry of hospitality and the common life, and a pastoral nature that welcomes people whoever they are* A proven track record of providing quality administrative support in an office environment* Excellent IT skills, particularly in Microsoft 365* Excellent written and verbal communication skills* Proven organisational and numeracy skills, with close attention to detail* The ability to work on your own initiative and as part of a team* The ability to maintain a high degree of responsibility and confidentiality* The ability to handle competing demands, adapt to change and work well under pressure* Emotional intelligence, compassion and warmth* A willingness to live in a residential community and cover for colleagues when necessary* Awareness of, and sympathy with, the Iona Community’s Christian commitment, purpose and valuesExperience of customer service, managing financial transactions (including cash handling) and software such as Canva,Xero, CiviPlus or Freetobook would be welcome, but is not essential.This post is exempt from the Rehabilitation of Offenders Act. The post-holder must be, or become, a member ofScotland’s Protection of Vulnerable Groups Scheme.Due to the nature of this post, it will not be possible to consider applicants who do not already have the right towork in the United Kingdom.#### Application notesAn application pack can be downloaded below.#### Downloads* Working on Iona for The Iona Community* Recruitment Pack* Application Form* Criminal Convictions Form