259141 Vaccination & Child Health System Admin Officer

NHS Scotland; Dumfries; On-site; GBP 18,000 - 23,000; Full time

Job summary

NHS Dumfries and Galloway is seeking an enthusiastic administrator to support the Screening & Immunisation Services Department. You will assist a team, ensure patient records are maintained accurately, and provide admin support at schools when delivering immunisation programmes.

The role requires good administrative experience, adaptability to changing computer systems, and an excellent telephone manner for dealing with the public. You will schedule appointments on internal systems as needed.

Qualifications

• Experience in administrative roles within a healthcare setting is preferred.
• Strong communication skills and telephone etiquette are essential.

Responsibilities

• Provide administrative support to the Screening & Immunisation Services Department.
• Maintain patient records accurately.
• Schedule appointments on systems as necessary.
• Deal with the public in a courteous manner.
• Provide admin support at schools when delivering immunisation programmes.

Skills

Administrative experience

Excellent telephone manner

Job description

We are looking for an enthusiastic person with excellent communication and keyboard skills to provide administrative support to the Screening & Immunisation Services Department. The postholder will be responsible for providing an administrative role to the National Adult & Child Health Programmes working with a team within the department, ensuring patient records are maintained appropriately and accurately and also providing admin support at schools when delivering the immunisation programmes.

Ideally, we are looking for someone with administrative experience, as job at present, is quite paper based, as well as being dependent on updating on Independent Computer systems. We have recently just got a new computer system for child health and awaiting a new adult one coming in next year, so someone that can adapt to an ever-changing environment. The post will also include scheduling appointments on systems as necessary and dealing with the public.

Candidates should have a good understanding of all aspects of administration with an excellent telephone manner.

For further enquiries please contact Mrs. Grace Brown (01387 244367)

If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa

INFORMATION FOR ALL CANDIDATES

To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages https://www.nhsdg.co.uk/workwithus/

DISCLOSURE SCOTLAND – Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now sees more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. If you would like to read more information please visit: Disclosure levels - mygov.scot

EQUALITY AND DIVERSITY NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

PUBLIC PROTECTION Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

ADDITIONAL INFORMATION FOR INTERNATIONAL CANDIDATES

RIGHT TO WORK IN THE UNITED KINGDOM NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.

WORK VISA If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsoredBEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.

UNITED KINGDOM REGISTRATION NHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies. Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC, GDC etc).

• Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.