24130 - Hub Manager (HM)

Ministry of Justice; Bicester; On-site; GBP 34,000 - 45,000; Full time

Job summary

The Ministry of Justice in the United Kingdom seeks an administrative managerial role responsible for managing administrative processes within the Business Hub, ensuring data integrity and adherence to financial principles and policy.

The post is non-operational with line management responsibilities, providing management information to support performance measures and coordinating external stakeholders.

Qualifications

• The candidate will manage administrative processes with data integrity and adherence to financial principles and policy.
• The role includes line management responsibilities and providing management information to support performance measures.

Responsibilities

• Manage transactional activity within the Business Hub and administrative staff, ensuring paperwork is complete and ready for transmission.
• Oversight of audits and compliance, financial management including stock, cash, and inter-unit charges.
• Monitor contract delivery and performance, manage local assets, and maintain accurate data in local and national systems.
• Prepare external and internal communications for the Hub and provide management information to the Head of Function.
• Act as first point of contact for external stakeholders and supervise staff performance, development, and sickness absence.

Job description

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the Business Hub, assisting the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures. They will provide accurate and reliable business management information to support performance measures within the establishment.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Manage the transactional activity associated with the Business Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:
• Audits and Compliance
• Finance (Stock taking Management of Stores / Prisoner monies / Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges / Cashier / PIN Phones)
• Measuring the Quality of Prison Life (MQPL)
• Her Majesty’s Inspectorate of Prisons (HMIP) visits
• Official Correspondence
• Procurement including - ordering of staff uniform
• Fixed and local assets
• Monitoring contract delivery and performance
• Undertake other administrative management tasks including:
  • Contribute toward the development of local policy, procedures and practice and ensure consistency of application
  • Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
  • Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
  • Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
  • Analyse and act on data collected by the Hub and produce any relevant reports to show findings
  • Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
  • Monitor performance of the Hub
  • Draft all external and internal communications on behalf of the Hub
  • Provide Head of Function with management information relating to the relevant area
  • Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
  • Act as first point of contact for relevant external stakeholders
  • Act as requisitioner or approver dependant on local policy

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder