23689 - National Security Vetting Administrator

Ministry of Justice; Jarrow; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ministry of Justice is recruiting a Vetting Administrator within the newly established Personnel Security Team. The role focuses on delivering high-quality administrative support for National Security Vetting across the MOJ and agencies.

The post involves two main workstreams: Vetting Operations and Aftercare management, with responsiblities to manage queries, maintain records, and generate reports.

Qualifications

• Administrative support experience in a fast-paced setting.
• Proficient in MS Office and database systems.
• Strong organisational and reporting skills.

Responsibilities

• Provide high-quality administrative support to the department and senior managers.
• Manage the NSV Team mailbox with timely responses.
• Sponsor NSV applications via the UKSV NSVS Portal and issue reminders.
• Maintain NSV records and update personal changes in the system.
• Process and log Aftercare Security Assessment Forms and related docs.
• Generate and action reports from internal/external systems.
• Maintain resources like NSV Contact List and Vetting Matrix.
• Assist with planning and delivery of projects and initiatives.
• Respond to team needs and handle extra admin tasks as required.
• Pursue personal and professional development opportunities.

Skills

Administrative support

Email management

Record keeping

Data entry

Reporting

Stakeholder communication

MS Office

Tools

NSV database

NSV Portal

SharePoint

Job description

23689 - National Security Vetting Administrator

Location 102PF London, Newport, Jarrow and Sheffield

Team Group Security- Personnel Security-National Security Vetting Team

Deputy Directorate Group Security, Counter Fraud and portfolio

Directorate Security Information Directorate (SID)

Team overview

Join the newly established Personnel Security Team, our dynamic remit includes National Security Vetting (NSV), Overseas Security Travel, and the increasingly critical area of Insider Risk Management. We are dedicated to providing outstanding, customer-centric personnel security services and playing a key role in supporting the department with expert insider risk identification, management, and analysis.

Job summary

MOJ Group Security is looking to recruit a Vetting Administrator to join our newly established team to support in the delivery of a high-quality Personnel Security and National Security Vetting (NSV) service to the wider MOJ estate.

The post holder(s) will be responsible for providing high-quality administrative support to ensure the smooth running of the department, as well as supporting the effective delivery of NSV for all departments across the MOJ and its Agencies.

This is an ‘admin heavy’ role with two prominent workstreams: 1- Vetting Operations which is responsible for the end-to-end process of NSV applications in which you will sponsor cases and issue links. Creating records and maintaining them on the NSV database. 2- Supporting the HEO/EO in ensuring all Aftercare is applied and maintained where applicable, running reports and issuing monthly and renewal reminders. Responding to all emails in a timely and professional manner, confirming clearances, unlocking accounts and re-registering timed out applications escalating all difficult queries to the Vetting Team Co-Ordinator. Maintaining the National Security Vetting Contact (NSVC) network.

• Provide high-quality administrative support to the department and senior managers.
• Manage the National Security Vetting (NSV) Team mailbox, ensuring timely and professional responses to all queries.
• Sponsor all Ministry of Justice (MoJ) NSV applications via the UKSV NSVS Portal, including issuing reminders and unlocking accounts or reissuing timed-out links.
• Maintain accurate and up-to-date records of all NSV applications, including initiating transfer/share requests and updating personal circumstance changes received from UKSV.
• Process and log all ASAFs (Aftercare Security Assessment Forms) and other relevant documentation.
• Generate, review, and action reports from internal and external systems.
• Maintain key resources such as the NSV Contact List, Vetting Matrix, and SharePoint Hub.
• Support the planning and delivery of departmental projects and administrative initiatives as required.
• Respond flexibly to team needs by undertaking additional administrative tasks as necessary.
• Proactively pursue personal and professional development opportunities.