214751 Lead Purchasing and Invoicing Officer (KMc)

TN United Kingdom; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

Join a forward-thinking healthcare organization as a Lead Purchasing and Invoicing Officer, where you'll play a critical role in centralizing purchasing for NHS Lothian hospitals. This position offers an exciting opportunity to contribute to a team dedicated to providing safe and efficient procurement of medicinal products. If you're motivated, flexible, and have strong supervision skills, this role will challenge you and help advance your career in a supportive environment that values diversity and inclusion. Be part of a team that is committed to excellence in healthcare and innovation.

Qualifications

• Enthusiastic and motivated individual with relevant administrative experience.
• Experience in procurement and invoice management.

Responsibilities

• Procure medicinal products for hospital sites ensuring compliance.
• Manage off-contract claims and resolve medicine supply issues.

Skills

Supervision Skills

Ability to Work Under Pressure

Flexibility

Education

SCQF Level 8 Qualification (e.g., HND)

Job description

Job Description:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Position:

Lead Purchasing and Invoicing Officer

Team:

Pharmacologistics Team - Lauriston

Details:

• Band 4, 1.0 wte, 37 hours – Permanent

Role Overview:

The Lead Purchasing and Invoicing Officer is a new role within the Pharmacologistics team. The post holder will procure medicinal products for hospital sites in compliance with the organisation's Standing Financial Instructions and Standard Operating Procedures, ensuring a safe, cost-effective, efficient, and quality service.

Key responsibilities include managing off-contract claims, supporting staff in resolving medicine supply issues and product recalls, reconciling invoices against delivery documentation, and facilitating prompt payments by resolving invoice errors and anomalies.

Why Join Us?

Be part of a developing team taking on centralised purchasing for all hospitals in NHS Lothian, and enjoy a new challenge in your career.

About You:

We are looking for someone enthusiastic and motivated, with supervision skills, the ability to work under pressure, and flexibility. Candidates should have a SCQF level 8 qualification (e.g., HND) in business administration or a relevant subject, or equivalent experience in a similar administrative role.

About NHS Lothian:

NHS Lothian, serving a population of 900,000, is committed to fostering equality, diversity, and inclusion. As Scotland's second-largest health system and home to a teaching board, we value innovation, research, and excellence in healthcare.

Next Steps:

For more details about the role and the skills/experience required, please refer to the job description and person specification. We encourage interested candidates to contact Susanne Lamb, Purchasing & Invoicing Pharmacy Technician Team Leader, via email or phone, for an informal discussion and to explore how this role aligns with your career goals.