214751 Lead Purchasing and Invoicing Officer (KMc)

NHS Scotland; City of Edinburgh; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking healthcare organization as a Lead Purchasing and Invoicing Officer. This vital role involves procuring medicinal products for NHS Lothian's hospitals, ensuring compliance with financial procedures while managing supply issues and invoice reconciliations. You will be part of a dedicated team, contributing to a centralized purchasing process that enhances service delivery across Scotland's second-largest health system. This position offers a unique opportunity to make a significant impact in a dynamic, research-driven environment that values equality and diversity.

Qualifications

• Enthusiastic and motivated individual with relevant administrative experience.
• Ability to manage off-contract claims and resolve supply issues.

Responsibilities

• Procure medicinal products ensuring compliance with financial instructions.
• Manage off-contract claims and resolve invoice errors efficiently.

Skills

Supervision Skills

Ability to Work Under Pressure

Flexibility

Education

SCQF Level 8 Qualification (e.g., HND)

Job description

214751 Lead Purchasing and Invoicing Officer (KMc)

Join to apply for the 214751 Lead Purchasing and Invoicing Officer (KMc) role at NHS Scotland.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. We welcome applications from all sections of society, including disabled candidates, those with long-term conditions, or who are neurodivergent, with reasonable adjustments in our recruitment process.

About the Role

The post holder will be responsible for procuring medicinal products for hospital sites, ensuring compliance with financial instructions and standard operating procedures to provide a safe, cost-effective, efficient, and quality service. This is a new role within the Pharmacologistics team.

The role involves managing off-contract claims, supporting staff in resolving medicine supply issues, and handling recalls of defective products. Additionally, the post holder will reconcile invoices against delivery documentation, facilitate prompt payments, and resolve invoice errors and anomalies efficiently.

Why Join Us?

Be part of a developing team taking on centralized purchasing for all hospitals in NHS Lothian. This role offers a new challenge and the opportunity to contribute to a vital service.

About You

We are seeking someone enthusiastic and motivated, with supervision skills, the ability to work under pressure, and flexibility. Candidates should have a SCQF level 8 qualification (e.g., HND) in business administration or a relevant subject, or equivalent experience in a similar administrative role.

Additional Information

At NHS Lothian, we value equality, diversity, and inclusion. Serving a population of 900,000, we are Scotland’s second-largest health system and a teaching board. Join us to work in an innovative, research-driven healthcare environment.

For more information about the role and to discuss your suitability, contact Susanne Lamb, Purchasing & Invoicing Pharmacy Technician Team Leader, at [e-mail] or 0131 536 2080. We encourage informal discussions to explore how this role aligns with your career goals.