Travel & Customer Service Coordinator

Suvoda; France; Remote; EUR 28,000 - 50,000; Part time

Job summary

Suvoda is seeking a Global Study Coordinator (based in France) for a contract, part-time position up to 25 hours per week. The role supports Global Study Managers in planning and operations of active clinical trials and serves as the main contact for patient communications and travel logistics.

Fluent in French and English, with a background in travel or pharma preferred. Remote home-office work setting, with responsibilities across departments and vendors.

Qualifications

• Bachelor's Degree or equivalent work experience required.
• Fluent French and fluent English required; multilingual preferred.
• 2+ years of travel industry and/or pharma industry experience preferred.

Responsibilities

• Manages travel and transportation budget for trial participants.
• Participates in discussions with vendors and internal team members regarding trial participant requirements.
• Supports hospital or clinical staff relating to trial participant enrollments and visit schedules.
• Promptly responds to inquiries of trial participants and hospital/clinical staff.
• Contributes to managing projects to profitability through efficient processes.
• Acts as point of contact for patient communication regarding air, hotel and ground accommodations.
• Maintains accurate data including databases and data transfers between systems.
• Aids in producing reports as required.
• Works with Global Study Manager to outline needs of clients and patients.
• Contributes to managing projects to profitable level through efficient work process.

Skills

Fluent French

Fluent English

Microsoft Office

Education

Bachelor's Degree or equivalent

Tools

Microsoft Office

Job description

We know why you are reading about this opportunity. You are driven to achieve goals. You are looking to make a direct impact. You want to work in a culture where your co-workers work as part of a diverse team, communicate across departments, and have a positive attitude. If we had to guess, you are innovative with great ideas, want to bring efficiencies to processes, and are looking to grow your career. Are we right? If so, let's talk more! The Global Studies Coordinator (based in France) is responsible for supporting the team of Global Study Managers in the planning and operations of active clinical trial studies. The Coordinator is the main point of contact for patient communications and the management of all patient travel and logistical details. Please note: The internal title for this role is 'Global Study Coordinator.' This is a contract position. It is a part-time, potentially up to 25 hours per week, and pays on an hourly basis. Hours are not guaranteed.

Responsibilities

• Manages travel and transportation budget for trial participants
• Participates in discussions with vendors and internal team members regarding trial participant requirements
• Supports hospital or clinical staff relating to trial participant enrollments and visit schedules
• Promptly responds to all inquiries of the trial participants and hospital/clinical staff
• Contributes to managing projects to profitable level through efficient work process
• Acts as point of contact for patient communication regarding air, hotel and ground accommodations
• Maintains accurate data including setting up databases and transferring data between internal operating systems
• Aids in producing reports as required
• Works with Global Study Manager to outline needs and requests of clients and patients
• Contributes to managing projects to profitable level through efficient work process

Requirements

• Bachelor's Degree or equivalent work experience
• Fluent French and fluent English required, multi-lingual preferred
• 2+ years of experience in the travel industry and/or pharma industry preferred
• Working knowledge of Microsoft Office
• Ability to learn new procedures quickly and efficiently
• Highly organized and plan-oriented; adept at prioritization and follow-up
• Excels in cross-departmental communication
• Confidence and follow through in decision-making

Working Conditions

• Primary work environment is from a home office with personal computer and telephone
• Minimum technology required, including updated operating system, anti-virus software and password protected devices. Chromebook is not supported.

As set forth in Suvoda's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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