Sales Administration Coordinator / ADV

Akur8; Paris; Hybrid; EUR 48,000 - 72,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

Hybrid office/home

25 days paid holidays + RTT

Gym membership

Excellent health insurance

Swile lunch vouchers

Public transport reimbursement

IT equipment allowance

Sponsored crèche access

Free cafeteria

Job summary

Akur8 in Paris is seeking a Finance Administration specialist to own contract-to-cash processes across multi-currency entities, from contract creation to invoicing and collections, collaborating with Sales Ops and Accounting.

You will work with Salesforce and Maxio, ensure data quality, and drive automation to reduce manual tasks while supporting FP&A with reliable reports; hybrid work with competitive salary and benefits.

Qualifications

• 3+ years in sales administration in B2B SaaS
• Experience with contracts, renewals, upsells and multi-currency entities
• Experience with CRM-to-billing system integration
• Understanding revenue recognition basics
• Knowledge of electronic invoicing in France

Responsibilities

• Review signed contracts and amendments and verify against Salesforce data
• Create customers and contracts in Maxio with required identifiers for e-invoicing
• Issue invoices and credit notes in Maxio and upload to customer portals
• Review annual indexation results and reflect updates in Salesforce
• Contact customers with overdue invoices and coordinate with accounting and procurement
• Share payment delays with Sales Ops and assist follow-up
• Track monthly AR ageing, overdue balances and DSO
• Act as Finance liaison for Salesforce data-entry rules and integration testing
• Identify repetitive tasks and drive automation with Claude or other tools
• Support FP&A with reliable Maxio reports for forecasting and budgeting

Skills

Sales administration

Billing & collections

Contract data handling

Data accuracy

Tools

Salesforce

Maxio

Zuora

Chargebee

Job description

the company is a fast-growing InsurTech scale-up on a mission to help insurers make better decisions, faster.

Our SaaS platform turns complex risk data into clear, transparent insights, enabling teams to price risk accurately today and anticipate claims tomorrow.

Powered by advanced analytics and transparent machine learning, the company brings speed, reliability, and clarity to critical insurance decisions — developed by multidisciplinary teams in product, engineering, and actuarial expertise.

Recognized globally, the company has been featured in:

• CB Insights’ Insurtech 50 (2025)

• CNBC’s InsurTech Top 150 (2025)

• InsurTech100 Global Insurtech Top 100 (2025)

• Professional Equality Index 97/100 (2025)

With 40+ nationalities across 8 global offices, we serve 320+ clients across 4 continents — scaling rapidly in mature insurance markets.

We are proud to be an equal opportunities employer, assessing all applications fairly based on skills, experience, and potential. Diversity, equality, and inclusion are core to who we are.

the company works with customers across multiple entities, currencies and billing processes. This role ensures that signed contracts are accurately reflected in our systems, invoices are issued on time and payment issues are followed up efficiently.

You will work at the intersection of Finance, Sales Ops and our customers. You will also play an important role in improving the Salesforce to Maxio process, replacing manual checks with automated controls and making contract and billing data more reliable for the Finance team.

You will join the company’s Finance team and own the process from contract signature to payment collection. Your scope will cover all entities and currencies, including new contracts, renewals, upsells, amendments and terminations. You will register each signed contract in Salesforce, create the corresponding customer and contract in Maxio, issue invoices and follow up on outstanding payments.

You will work closely with Sales Ops on contract information and with customers, procurement teams and accounting departments on invoicing and payment follow-up. Accounting activities such as recording cash receipts and revenue recognition are outside the scope of this role.

This will include, but not be limited to, the following responsibilities:

• Reviewing signed contracts and amendments, comparing them with the information recorded in Salesforce and identifying specific cases such as prorated contracts, in-period upsells and terminations.

• Creating customers and contracts in Maxio, including the identifiers required for electronic invoicing.

• Issuing invoices and credit notes in Maxio and uploading them to customer portals such as Coupa and Ariba when required.

• Reviewing automated annual indexation results, handling exceptions such as inflation caps or specific contractual clauses and ensuring updated values are reflected in Salesforce.

• Contacting customers with overdue invoices and working with their accounting and procurement teams on purchase orders, portals and disputes.

• Sharing payment delays with Sales Ops, supporting follow-up with the relevant sales teams and helping address the underlying causes.

• Tracking the monthly accounts receivable ageing report, overdue balances and DSO.

• Acting as the Finance point of contact for Salesforce data-entry rules, Salesforce to Maxio integration testing and recurring data discrepancies.

• Identifying repetitive tasks that can be automated with Claude and other team tools, then supporting their implementation through to production.

• Helping ensure that Maxio reports are reliable for FP&A forecasting, budgeting and financial models.

This role is based in our Paris office.

EDUCATIONAL / PROFESSIONAL EXPERIENCE

• You have 3+ years of experience in sales administration, including billing and collections, ideally in a B2B SaaS company.

• You have worked with contracts involving renewals, upsells, amendments and multiple currencies or entities.

• You have experience with a CRM to billing system integration.

• You understand the basic principles of revenue recognition.

• You have knowledge of electronic invoicing requirements in France.

TECHNICAL SKILLS

• You use Salesforce and a billing platform on a daily basis.

• Experience with Maxio, Zuora, Chargebee or an equivalent tool is preferred.

• You are comfortable working with contract, billing and payment data.

• You understand how system integrations work and can identify inconsistencies between tools.

• You have a practical automation mindset and look for ways to replace repetitive manual tasks with reliable controls or reports.

SOFT SKILLS

• You are organized, thorough and comfortable managing detailed information.

• You can identify issues early and follow them through to resolution.

• You are comfortable challenging information when needed and communicating firmly while remaining tactful.

• You take ownership of your work and can operate independently.

• You communicate clearly with customers and internal stakeholders across different teams.

• You are comfortable working across several topics and adapting to changing priorities.

LANGUAGE SKILLS

• You have strong verbal and written communication skills in both French & English and are happy working in a multicultural environment

IMPORTANT: You must possess an employment status that will allow work from our Paris office.

As a newcomer, you'll be joining a diverse, highly skilled and motivated team, with a strong Tech DNA, colleagues that are eager to share their knowledge and passion.

We care about strong teamwork and a positive day-to-day environment. The team regularly connects through optional activities such as team lunches, sports, karaoke, or occasional after-work gatherings.

In addition to this, we will provide you with:

• Competitive salary + annual bonus

• Hybrid office/home working policy

• 25 days of paid holidays + RTT

• Gym membership with Wellpass

• Excellent health insurance (including spouse and family coverage) with Alan

• Swile lunch vouchers (12,10€)

• Public transportation reimbursement (75%) + sustainable mobility allowance

• IT equipment allowance (500€)

• Sponsored crèche access with Babilou

• Free cafeteria with fresh fruits, drinks and snacks

• Great office in the heart of the 9th arrondissement of Paris

We may carry out background checks in line with the applicable laws and regulations in the countries where we operate. These checks may include verification of employment history, education, and, where legally authorized, criminal records. Any background checks will be performed lawfully before formal employment contracts are signed, with the candidate’s consent, and all information collected will be handled confidentially.

We may use artificial intelligence (AI) tools to assist with certain stages of the recruitment process. These tools are used to support our recruitment team and do not replace human decision-making. Final hiring decisions are always made by people. If you would like further information about how your data is processed, you can contact us.