Records Management Specialist Digital Information Governance

BlackFluoAI; France; Sur place; EUR 55 000 - 75 000; Plein temps

Résumé du poste

An innovative digital governance company in France is seeking a Records Management Specialist to manage digital records, ensuring compliance and security. The ideal candidate has over 6 years of experience with tools like OpenText and SharePoint, and will develop policies and training materials. This role offers opportunities for professional growth in a dynamic environment.

Qualifications

• 6+ years of experience in records management or digital archives.
• Hands-on experience with OpenText or SharePoint.
• Solid understanding of legal frameworks for records governance.

Responsabilités

• Develop and enforce records management policies.
• Manage and configure records management tools.
• Monitor compliance with regulatory policies.

Connaissances

Records management

Digital archives

Compliance monitoring

Metadata practices

Technical documentation

Formation

Degree in Library Science or Information Management

Certification in Records Management

Outils

OpenText

SharePoint

Documentum

Description du poste

About the job Records Management Specialist Digital Information Governance

Ensuring compliant, secure, and accessible management of records in digital platforms

Position Overview

We are seeking a Records Management Specialist to lead and support the design, implementation, and maintenance of digital records management systems, with a strong focus on tools such as OpenText, SharePoint, or other enterprise content platforms. The role ensures that records lifecycle practices from creation and classification to retention and disposal are aligned with legal, regulatory, and operational standards.

You will work across teams to ensure digital continuity, metadata integrity, and compliance with records governance frameworks.

Key Responsibilities

Digital Records Governance

• Develop and enforce records management policies, procedures, and classification schemes in line with applicable standards (e.g., ISO 15489, MoReq, DoD 5015.2)
• Maintain consistent metadata practices and records taxonomy across departments and systems
• Apply retention and disposition schedules within enterprise content management (ECM) platforms

System Administration & Integration

• Manage and configure records management tools (e.g., OpenText Content Suite, Documentum, SharePoint Records Center)
• Support migrations from legacy records systems to cloud-based or hybrid platforms
• Work with IT and security teams to ensure role-based access control and data protection

Compliance & Risk Management

• Monitor compliance with regulatory and organizational policies for records handling (e.g., GDPR, FOIA, national archives mandates)
• Conduct audits and assessments to identify gaps or risks in records practices
• Respond to legal holds, eDiscovery requests, and information access queries in collaboration with legal teams

Training & Change Management

• Develop training and guidance materials for staff on best practices for records classification, retention, and disposal
• Promote a culture of good digital hygiene and records accountability across teams
• Lead or support change management initiatives related to digital transformation of records workflows

Required Qualifications

Experience & Knowledge

• 6+ years of experience in records management, digital archives, or content lifecycle governance
• Hands‑on experience with OpenText, SharePoint, or similar ECM/records platforms
• Solid understanding of legal and regulatory frameworks for records and information governance
• Familiarity with classification systems, metadata standards, and retention schedules

Technical & Analytical Skills

• Ability to translate policy into platform configuration (e.g., automated retention rules, folder structures, audit logs)
• Proficiency in managing access, security permissions, and compliance workflows
• Experience with information audits, quality control, or remediation efforts

Preferred Qualifications

• Certification in Records Management (e.g., CRM, IGP, CIP)
• Degree in Library Science, Information Management, Archival Studies, or a related field
• Familiarity with digital preservation strategies and standards (e.g., OAIS, PREMIS)
• Experience working in government, international organizations, or compliance-driven industries
• Exposure to tools for eDiscovery, legal holds, or data loss prevention (DLP)