Procurement Assistant

The Aga Khan Academies; Gouvieux; Sur place; EUR 30 000 - 40 000; Plein temps

Résumé du poste

An international educational organization in Gouvieux is seeking a Procurement Assistant to support procurement operations by managing quotations, samples, and compliance with regulations. The ideal candidate will have a Bachelor’s degree and 1-2 years of relevant experience in procurement. Knowledge of MS Excel and procurement processes is essential for this role.

Qualifications

• 1-2 years of relevant experience in procurement or supply chain.
• Advanced expertise in MS Excel and experience with donor agencies.
• Familiarity with accounting software is an added advantage.

Responsabilités

• Assist in obtaining quotations and preparing bid comparisons.
• Maintain procurement records and ensure accurate document filing.
• Communicate with suppliers for quotations and follow-ups.

Connaissances

Communication skills

Negotiation skills

Proficiency in MS Office

Knowledge of procurement processes

Formation

Bachelor’s degree in business administration, Supply Chain, Procurement, Finance, or related field

Outils

MS Excel

Accounting software

Description du poste

4527BR

AgaKhan Trust for Culture

The position

Role Summary :

The Procurement Assistant will support procurement operations by collecting quotations, managing samples, and ensuring compliance with organizational and regulatory standards, contributing to transparent, efficient, and cost-effective purchasing.

Responsibilities :

Procurement & Sourcing

• Assist in obtaining quotations, preparing bid comparisons, and conducting market surveys.
• Support the preparation of purchase requisitions (PRs), Request for Quotations (RFQs), Purchase Orders (POs), and contracts.
• Ensure procurement activities follow organizational procurement policies and donor guidelines.

Documentation & Recordkeeping

• Maintain procurement records, vendor database, contract files, and tracking sheets.
• Ensure accurate filing (soft & hard copies) of procurement documents for audit purposes.
• Update procurement tracker and share weekly status updates with line manager.

Vendor & Stakeholder Coordination

• Communicate with suppliers for quotations, deliveries, and invoice follow-ups.
• Maintain good relationships with vendors and respond to routine inquiries.
• Coordinate with internal departments to clarify specifications and delivery needs.

Logistics & Delivery Follow-up

• Assist in tracking deliveries and ensure correct items are delivered as per purchase order / contract
• Coordinate with store / inventory teams to confirm receipt of goods / services.

Compliance & Reporting

• Ensure procurement is executed with transparency and due diligence.
• Flag procurement risks or irregularities to the Supervisor.
• Assist in preparation of procurement status reports for management and donors.

The requirements

• Bachelor’s degree in business administration, Supply Chain, Procurement, Finance, or related field.
• At least 1-2 years of relevant experience.
• Advanced expertise in MS Excel is essential and having experience in working with donor agencies will be an added advantage.
• Familiarity with accounting software is an added advantage.

Skills and Abilities :

• Knowledge of procurement processes and market research.
• Strong communication and negotiation skills.
• Proficient in MS Office (Excel, Word, Outlook), preferably familiar with ERP systems.
• Detail-oriented, organized, and able to prioritize multiple tasks.

Additional Information :

• The position is based in Lahore.
• This is a local posting only.

Sector

Culture