Paris Office & Workplace Experience Manager

ICG; Paris; Sur place; EUR 45 000 - 65 000; Plein temps

Résumé du poste

ICG is seeking an experienced Office Manager to join our Paris HQ and support the Estates Management team in day-to-day operations. You will oversee administration, facilities management, health and safety compliance, vendor relationships, employee support, event coordination, and budget monitoring, while serving as the main point of contact for staff and external visitors.

You will collaborate with outsourced partners and the Global Real Estate Team to ensure a consistent, high-quality

Qualifications

• Proven experience as an Office Manager, Facilities Coordinator, or similar role.
• Knowledge of French employment regulations, workplace health and safety (H&S), and compliance.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.
• Experience managing vendors, contracts, and office budgets.
• Fluent in French and English, both written and spoken.
• Proactive, flexible, and collaborative team player.

Responsabilités

• Manage the daily operations of the Paris office to ensure a productive and efficient work environment.
• Cover the reception desk as required.
• Maintain office procedures, policies, and administrative systems.
• Oversee office supplies, equipment, and inventory management.
• Coordinate mail, courier services, and document management.
• Ensure meeting rooms and shared spaces are maintained to a high standard.
• Act as the primary contact for landlords, building management, and external vendors.
• Coordinate office maintenance, repairs, cleaning, and security services.
• Monitor workplace standards and ensure a safe, compliant, and comfortable environment.
• Manage office moves, refurbishments, and workspace planning projects.
• Work closely with the Global Real Estate Team based in London.
• Ensure Jira Facilities tickets are actioned in a timely manner.
• Coordinate health and safety audits, risk assessments, and emergency procedures.
• Maintain accurate records of compliance‑related documentation.
• Welcome new employees and support onboarding activities.
• Serve as the first point of contact for workplace‑related inquiries.
• Coordinate employee engagement, workplace adjustments, and wellbeing initiatives.
• Foster a positive and inclusive office culture.
• Work closely with HR and IT departments.
• Manage office budgets and monitor operational expenses.
• Process invoices, purchase orders, and expense reports.
• Negotiate contracts when required and manage relationships with suppliers and service providers.
• Identify cost‑saving opportunities while maintaining service quality.
• Arrange business travel, accommodation, and logistics as required.
• Coordinate internal meetings, client visits, and corporate events.
• Support regional leadership meetings and company‑wide initiatives.
• Build effective relationships with internal teams across Europe.
• Liaise with HR, IT, Finance, and Facilities teams to support business operations.
• Represent the Paris office in regional workplace initiatives.

Connaissances

Office management

Facilities coordination

Vendor management

Communication

Multitasking

Microsoft Office 365

Fluent in French & English

Outils

Microsoft Office 365

Description du poste

ICG is seeking an experienced Office Manager to join our Paris HQ and support the Estates Management team in day-to-day operations. You will oversee administration, facilities management, health and safety compliance, vendor relationships, employee support, event coordination, and budget monitoring, while serving as the main point of contact for staff and external visitors.

You will collaborate with outsourced partners and the Global Real Estate Team to ensure a consistent, high-quality