Office Manager - France (part-time)

Regnology Group GmbH; Paris; Sur place; EUR 30 000 - 40 000; Temps partiel

Résumé du poste

A leading technology company is seeking a part-time Office Manager in Paris to oversee daily operations, manage vendor relations, and ensure compliance with health and safety protocols. The ideal candidate has 3-5 years of experience in office management and is fluent in English and French. Join us to grow in a supportive environment with opportunities for personal development and involvement in international projects.

Qualifications

• 3-5 years of experience in office management or facilities coordination.
• Fluency in English and French, with proficiency in other languages as a plus.
• Proactive self-starter comfortable in a dynamic environment.

Responsabilités

• Overseeing daily office operations including mail handling and vendor coordination.
• Managing office supplies and IT equipment inventories.
• Processing invoices and handling phone/email support requests.

Connaissances

Organizational skills

Multitasking

Vendor coordination

Communication skills

IT inventory management

Description du poste

What you'll do

As an Office Manager at Regnology, you will play a key role in ensuring the smooth and efficient daily operations of our office. You will be the central point of contact for all office-related activities, including facilities management, vendor coordination, office supplies procurement, and supporting both internal teams and external visitors. The role requires a proactive and hands-on approach, excellent organizational skills, and the ability to manage multiple responsibilities while maintaining a high level of service.

• Overseeing daily office operations: mail handling, visitor reception, meeting room setup, and vendor coordination (cleaning, repairs, utilities).
• Managing office supplies and IT equipment inventories (laptops, peripherals).
• Acting as primary contact for office-related matters with landlords, suppliers, and internal teams.
• Processing invoices and handling phone/email support requests, particularly during peak periods (e.g., tax season).
• Organizing local office events, internal catering, and supporting administrative tasks for various departments.
• Ensuring compliance with health & safety protocols, managing recycling initiatives, and monitoring office efficiencies.
• Coordinating onboarding/offboarding logistics (access badges, IT equipment) and managing subscriptions.
• Tracking office usage and utility metrics (CO2 reporting) on a quarterly basis.

This is a part-time position requiring 4 hours of work per day, 4 days per week.

Why we should decide on you

• 3-5 years of experience in office management, facilities coordination, or similar administrative roles.
• Strong organizational and multitasking skills, with a proactive and hands-on attitude.
• Experience coordinating vendors and service providers.
• High level of service orientation with excellent communication and interpersonal skills.
• Comfortable managing a variety of tasks, from daily office operations to supporting broader company initiatives.
• Familiarity with basic IT inventory management processes.
• Knowledge of office compliance and health & safety standards.
• Fluent in English and French; proficiency in additional languages is a plus.
• A self-starter who thrives in a dynamic and fast-paced environment, always looking for ways to improve processes and office efficiency.
• Located in Paris area, with availability for on-site work and occasional coordination with other sites in France.

Why you should decide on us

• Let’s grow together, join our market leading SaaS company – our agile character and culture of innovation enables you to design our future.
• We provide you with the opportunity to take on responsibility and participate in international projects.
• In addition to our buddy-program, we offer numerous individual and wide-ranging training opportunities during which you can explore technical and functional areas.
• Our internal mobility initiative encourages colleagues to transfer cross functionally to gain experience and promotes knowledge sharing.
• We are proud of our positive working atmosphere characterized by a supportive team across different locations and countries and transparent communication across all levels.
• Together we're better - meet your colleagues at our numerous team events.

Your privacy is important to us:
Recognizing the benefits of working in diverse teams, we are committed to equal employment opportunities regardless of gender, age, nationality, ethnic or social origin, disability, and sexual identity.

Are you interested? Apply now!
https://www.regnology.net

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