Office Manager (F/M) - Paris

FyrFly Venture Partners; Paris; Sur place; EUR 34 000 - 48 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Meal vouchers

Health insurance

Yoga classes

Parental leave

Equipment provided

Language courses

Team events

Résumé du poste

LumApps is seeking an Office Manager for Paris and Lille offices. You will handle facilities, vendor relations, onboarding/offboarding, events, and internal communications in a fast-growing tech environment.

Hybrid role with remote Fridays, strong French and English skills required, and a hands-on, autonomous attitude to support a diverse, global team.

Qualifications

• 2–3 years of experience as an Office Manager.
• Tech industry experience preferred.
• Proficient with Google Workspace.
• Native/Fully fluent French and business-level English.
• Autonomous, organized and able to multi-task.

Responsabilités

• Oversee Workplace & Facilities Management for Paris and Lille offices.
• Manage vendor contracts, pricing, and renewals.
• Onboarding and offboarding of employees and suppliers.
• Drive events, team culture and internal communications.
• Maintain daily office operations and administrative processes.

Connaissances

Office management

Google Workspace

French (Native/Bilingual)

English (Business fluency)

Outils

Google Workspace

Description du poste

LumApps is now more than just an Employee Experience Platform — it is an AI-powered Employee Hub that supports companies in their digital transformation of communication, collaboration, and engagement with their customers, partners, and above all their employees.

Our platform is a proven leader in this dynamic market with a truly unique vision and product. It has been deployed by Fortune 500 clients around the world and is delivering meaningful business benefits. LumApps is identified as a leader in Gartner's Magic Quadrant for Intranet Packaged Solutions as well as in Intranets Forrester Wave, and regularly selected for the French Tech Next40/120 program.

In 2025, LumApps strengthened its leadership position by partnering with Beekeeper, a pioneer in frontline employee experience solutions. This strategic collaboration expands our reach and impact across all types of workers — from HQ to the frontline.

Our mission: To make people feel that they belong and have a purpose.

To create an environment where all employees are engaged and work together towards the same goal. Over 700 leading companies trust our solution to:

• Improve the productivity of their teams with our AI-powered Collaborative Experience Platform integrated with both Google and Microsoft collaborative suites,
• Transform employees into real ambassadors of their company,
• Make employees more efficient and better connected to their peers and relevant information, regardless of their location, with the tools and information they need at their fingertips,
• Help companies reduce turnover, accelerate employee onboarding, better collaborate and share knowledge, and even improve their customer experiences.

With a team of over 600 Lumies spread across 11 offices (Lyon, Paris, Lille, Sophia Antipolis, London, Barcelona, Hamburg, Austin, Tokyo, Zurich, Krakow), we support large enterprises all around the world. Over the past year, we have been driving an ambitious phase in our journey under the impulse of our new shareholder Bridgepoint, aimed at propelling us to become the clear leader in our market and shine worldwide in our industry. We are looking for individuals who are excited to actively participate in this transformation.

Team

In collaboration with the Lead Office Manager based at our headquarters in Lyon, as well as a global team of Office Managers across multiple countries (USA, Switzerland, Poland), you will contribute to the daily operations and foster a great team atmosphere in our offices.

We are looking for a responsible individual who thrives in a highly varied role. You will be specifically responsible for managing our Paris and Lille office locations.

Missions

• Workplace & Facilities Management
• Ensure the smooth day-to-day operation and maintenance of the work environment.
• Oversee office layout redesigns and interior decoration.
• Supervise any facility maintenance or renovation work.
• Serve as the primary point of contact for external vendors and service providers (cleaning staff, handyman, building management, etc.).
• Manage vendor contracts, including pricing negotiations and renewals.
• Oversee office supplies procurement (coffee, tea, stationery, etc.).
• Budget & Finance Support
• Assist with monitoring and tracking the Office Management budget.
• Create and track Purchase Requests (PRs) for Office Management and support other departments with theirs.
• Process and submit invoices to the Finance team.
• Onboarding & Offboarding
• Onboarding: Prepare welcome kits, coordinate equipment distribution, and deliver a warm welcome to new hires.
• Offboarding: Manage equipment retrieval and exit logistics.
• Events & Team Culture
• Drive team engagement activities (after-work events, office celebrations, random lunches, etc.).
• Assist in organizing company seminars and retreats.
• Support the planning of team-building sessions and client-facing events.
• Internal Communication
• Create, manage, and publish the monthly internal newsletter.
• Community-manage local office channels and communication spaces.

Skills

• Experience: 2–3 years of experience as an Office Manager, preferably within the Tech industry.
• Tools: Proficiency with Google Workspace (G‑Suite).
• Languages: Native/Bilingual level in French and Business fluency in English (both written and spoken).
• Mindset: Eager to join a fast-growing company on a human-centered journey.

Candidate Profile & Soft Skills

• Resourceful & Proactive: Highly autonomous with a hands-on approach.
• Rigorous & Organized: Comfortable multi-tasking and managing competing priorities.
• Agile & Versatile: Easily adaptable to unexpected challenges.
• Entrepreneurial Mindset: Enjoys a fast-paced, startup-style environment.
• Personable & Team-Oriented: Enthusiastic about collaborating with diverse teams.

Beyond hard skills, your interpersonal qualities, positive attitude, and soft skills will be key to succeeding in this role and thriving within our dynamic team.

Work Environment & Details

• Remote Work: Hybrid model with remote work available on Fridays.
• Location: Paris 8th arrondissement (75008) — Métro Miromesnil.

Why You’ll Love Working at LumApps

We’re proud to offer a work environment where people feel supported, valued, and empowered. Here’s a peek at what we offer:

• Hybrid work model – 2 days at the office, 3 days remote
• RTT days – :10 extra days off per year
• Meal vouchers (SWILE) + free snacks & coffee
• Yoga classes - Take a mindful break in our Paris office
• Supportive parental leave and family moments — yes, even a Christmas party for your kids !
• Health insurance (ALAN) – 60% covered + full life & disability cover
• Afterworks, team celebrations & seasonal parties
• Equipment of your choice
• French & English lessons, professional development & access to Leeto CSE

We aim to celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds, identities, and experiences.