Legal Administrative Assistant - Environmental/Regulatory/Legislative in Austin in , us

Energy Jobline ATTB; Théméricourt; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading law firm is seeking a Legal Administrative Assistant in Théméricourt. The role involves providing high-level administrative support within the Environmental/Regulatory/Legislative practice group. Candidates should have at least 5 years of experience in Administrative Law and possess strong organizational and communication skills. This full-time position offers a normal office working environment.

Prestations

Equal Opportunity Employer

Possibility for reasonable accommodations

Qualifications

• 5+ years of experience in Administrative Law and Contested Case Litigation.
• Experience with Data Rooms and Discovery Management.
• Prior law firm experience is advantageous.

Responsabilités

• Maintain positive contact with attorneys and support staff.
• Coordinate and schedule travel, meetings, and appointments.
• Manage hard copy and electronic documents.

Connaissances

Microsoft 365 (Word, Outlook)

Legal documentation knowledge

Document management system

Grammatical and writing skills

Multi-tasking abilities

Critical thinking

Formation

Bachelor’s degree

High school diploma or GED

Outils

iManage

Description du poste

Energy Jobline is the largest and fastest growing global Energy Job Board and Energy Hub. We have an audience reach of over 7 million energy professionals, 400,000+ monthly advertised global energy and engineering jobs, and work with the leading energy companies worldwide. We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.

Job Description

Legal Administrative Assistant (Environmental/Regulatory/Legislative)

FLSA Status: Non-Exempt

Department: Environmental/Regulatory/Legislative

Reports To: Office Administrator

Jackson Walker, the largest law firm in Texas, has an exciting full‑time employment opportunity for a Legal Administrative Assistant (LAA) in our Austin office. This role provides high‑level administrative support to attorneys within the Environmental/Regulatory/Legislative Practice Group (“ERL PG”) in Austin.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Maintain positive contact with attorneys and support staff, while observing confidentiality of client, personnel, and firm matters.
• Coordinate and schedule travel, meetings, and appointments for attorney(s); assist with expense reimbursements.
• Provide accurate timesheet entry, review, and revision; participate in timely review and submission of prebills and/or client bills.
• Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner.
• Manage hard copy documents and transmit for safekeeping, profile electronic documents/e‑mails, and manage distribution of correspondence and legal documents.
• Manage and prioritize incoming workflow to meet all deadlines.
• Perform other administrative and secretarial duties as requested.

QUALIFICATIONS

• Excellent knowledge of Microsoft 365, especially Word and Outlook.
• Working knowledge of legal documents, formatting, table of contents, styles, track changes, PDF documents – inserting and labeling, converting PDF documents to Word.
• Proficient experience level working with a document management system (iManage experience a plus).
• Good grammatical and writing skills.
• Comfortable communicating with clients in a professional manner.
• Must be highly organized and able to manage multiple concurrent projects.
• Ability to multi‑task and work closely with attorneys in a fast‑paced busy role.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Demonstrate the ability to think critically and show initiative.
• Ability to handle confidential documents and information appropriately.

EDUCATION

• Bachelor’s degree from an accredited college or university.
• High school diploma or GED required.

EXPERIENCE

• Minimum of 5 years’ experience in Administrative Law and Contested Case Litigation (e.g., PUC, Railroad Commission, SOAH and TCEQ).
• Experience with Data Rooms and Discovery Management.
• Prior law firm experience.

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise and temperature.

Equal Opportunity Employer Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to , , , , , , veteran status, , , , genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of . It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job‑related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at [e-mail]

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.