Internship

NATO; Paris; Sur place; EUR 15 264 - 18 283; Plein temps

Résumé du poste

NATO CSO in Paris is offering an internship to support the OCO Front Office and STC offices within the STO Collaboration Programme of Work. The role provides administrative and logistical assistance in a multinational, English-led environment.

The internship lasts six months with possible renewal; salary is €1,503.06 monthly, subject to taxation. You will join a dynamic international team and gain experience across events, reports and coordination tasks in a defence research context.

Qualifications

• Having successfully completed at least two years of University education in an applicable area, or demonstrated equivalent training.
• Be able to take notes or write meeting reports, with proficiency in one.
• Be able to use common office software suites, such as Microsoft Office tools (Outlook, Word and Excel).

Responsabilités

• Supporting the OCO Front Office staff and STC support staff in administrative and logistical affairs.
• Assisting in organizing support to STC activities, such as business meetings, technical activities including Symposia, Specialists’ Meetings, Workshops, Task Groups, Courses and other Panel functions.
• Supporting in the preparation of call-for-papers, instructions to authors, general information package, program announcements, preprints and proceedings of technical meetings ready for reproduction and dissemination.
• Maintaining records, contacts and database as required. Collaborating with colleagues to ensure an exchange of information.
• Administrative support to the various projects (e.g. events organization, publication process), respecting deadlines, resources and priorities.

Connaissances

English proficiency

Note taking ability

Formation

Two years of University education

Outils

Microsoft Office

Description du poste

Primary Location

France-Paris

Schedule

Full-time

Salary (Pay Basis)

1,503.06

The interview of shortlisted candidates is provisionally scheduled to be held via phone/visio end September 2026.

POST CONTEXT AND RESPONSIBILITIES

The mission of the NATO STO is to help position the Nations and NATO’s S&T investments as a strategic enabler of the knowledge and technical advantage for the defence and security posture of NATO Nations and partner Nations.

As described in the STO Charter, the STO Collaboration Support Office (CSO) is one of the executive bodies of the STO. Within the framework of the STO Collaborative business model, the CSO through the Scientific and Technical Committee (STC) Offices and the Modelling and Simulation Coordination Office (MSCO) provides executive and administrative support to the S&T activities conducted through the STO level 2 committees and level 3 working groups.

In the Front Office of the Operations and Coordination Office (OCO), the OCO Intern works under the supervision of the Staff Officer (OCO) to provide additional support to the STC Offices in all Assistants’ tasks pertaining to the support to the STO Collaborative Programme of Work (CPoW) and assist the OCO Front Office staff with a variety of tasks.

Functions include:

Responsibilities

• Supporting the OCO Front Office staff and STC support staff in administrative and logistical affairs.
• Assisting in organizing support to STC activities, such as business meetings, technical activities including Symposia, Specialists’ Meetings, Workshops, Task Groups, Courses and other Panel functions.
• Supporting in the preparation of call-for-papers, instructions to authors, general information package, program announcements, preprints and proceedings of technical meetings ready for reproduction and dissemination.
• Maintaining records, contacts and database as required. Collaborating with colleagues to ensure an exchange of information. Administrative support to the various projects (e.g. events organization, publication process), respecting deadlines, resources and priorities.
• Preparing documents of non-technical nature for signature.
• Executing special projects that aid forecasting, planning and controls for the OCO.
• Developing and experimenting with new ideas that aid the CPoW.
• Ensuring the maintenance of proper and timely communication with individuals in international programs as a representative of the CSO

Special Requirements And Additional Duties

Performing other related functions as directed by the Staff Officer (OCO) or Head, OCO.

QUALIFICATIONS

Essential

Professional /Experience

• No requirements.

Education/Training

• Having successfully completed at least two years of University education in an applicable area, or demonstrated equivalent training.
• Be able to either take notes or write meeting reports, with proficiency in one.
• Be able to use common office software suites, such as Microsoft Office tools (Outlook, Word and Excel).

Language

• Proficient knowledge of one of the two official NATO languages (SLP:4343) and a fair knowledge of the other (SLP: 2222). The work is mainly conducted in English.

DESIRABLE

The Following Would Be Considered An Advantage

Professional /Experience

• Prior experience in a Scientific and/or Technological professional environment and/or within the public sector.
• Prior experience in a multinational environment.

Education/Training

• Advanced training in the use of office software suites.
• Candidates should note the work of the CSO is predominately administrative in nature however Science, Technology, Engineering or Mathematics qualifications will be considered as an asset.
• Project Management experience.
• Very good knowledge of both NATO official languages, with a particular focus on English
• Knowledge of other European language(s).

COMPETENCIES/PERSONAL ATTRIBUTES

4.1. Personal Attributes

• Reliability, trustworthy, discreet, with high sense of responsibility.
• Good judgment.
• Ability to take initiative and to work independently. Should possess a flexible approach allowing the incumbent to respond reliably and competently to changing requirements.
• Capable of working in a demanding scientific international environment.
• Personal qualities of tact, judgment, adaptability. Diplomacy and propriety in order to work harmoniously with colleagues and other staff, both civilian and military, from NATO and non-NATO Nations, as well as with staff from private scientific/industrial organisations.

SECURITY CLEARANCE LEVEL

The applicant must be eligible for a NATO Secret security clearance.

WORKING ENVIRONMENT

Normal office work environment. The CSO operates in an international, dynamic, multi-cultural environment. The CSO is a non-smoking workplace. Travel is by exception but could be in support of the STCs or for educational purposes.

EMPLOYMENT TERMS AND CONDITIONS

The position is for an internship of six months with a possibility to be renewed once depending on the operational needs and post holder’s work performance.

The CSO Director will appoint the selected candidate through the signature of his/her contract. This contract will be ruled by the NATO Civilian Personnel Regulations.

The basic monthly salary will be Euro 1503.06 subject to taxation.

The post holder will benefit from 2.5 days monthly leave and a work accident insurance. He/she should ensure to contract a private individual life and medical insurance.

The CSO will sponsor your VISA application for non-EU citizens.

The appointment is subject to the receipt by the CSO of a security clearance (provided by the national authorities of the incumbent).

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.

Due to the large number of potential candidates, telephone or email enquiries cannot be dealt with.

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.