Executive Assistant, European Books

Amazon Jobs; Clichy; Hybride; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading tech company is seeking an Executive Assistant to support multiple managers and facilitate operations across teams. The ideal candidate will have experience in executive calendar management, travel coordination, and event organization. This role is essential for maintaining efficient workflows and requires strong communication and organizational skills. The position is based in various European cities including Paris.

Qualifications

• Experience as an Executive Assistant.
• Ability to manage complex diaries and schedules.
• Integrity and discretion in handling confidential information.

Responsabilités

• Manage complex calendar and scheduling for multiple teams.
• Coordinate domestic and international travel.
• Organize team activities and follow up on tasks.

Connaissances

Executive level calendar management

Domestic or international travel coordination

Process design for efficiency

Outils

Microsoft Office

Description du poste

This is a 6 months contract role.

Amazon EU Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support the FRITES and DE Country Managers, as well as the European Books Leadership team.

Amazon EAs (Executive Assistants) are the primary point of contact and information flow to and from a variety of teams, clients and partners to our senior management team. We seek to hire and offer continual development to the very best EAs ready to work in our fast-paced, customer focused organization.

We are looking for bright and motivated candidates with experience of supporting multiple managers who can demonstrate expertise with complex diary management, travel arrangements and expense recording as well as the set-up, budgeting and active management of small to mid-scale events for their teams. Attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative. A good sense of humour is a must, as is the ability to be flexible and change direction at a moment’s notice. As a community the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential.

This role can be based in London, Munich, Paris, Milan and Madrid.

Key job responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off‑sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on pending matters.
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team

Qualifications

• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Knowledge of Microsoft Office products and applications
• Experience managing multiple calendars
• Experience designing processes to maximize efficiency
• Experience in a fast‑paced, high‑tech company

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