Documentalist [26005]

CS GROUP; Toulouse; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading space services provider in Toulouse is seeking a Document Control Specialist with 2–5 years of experience in document management. The role includes managing incoming and outgoing documents, ensuring compliance with export regulations and maintenance of repositories. Ideal candidates will have a Bachelor's degree, knowledge of ECLIPSE, and strong attention to detail. This position offers an exciting opportunity in a dynamic international environment.

Qualifications

• 2–5 years in document control, configuration management, or similar roles.
• Experience with ECLIPSE or similar document management systems.
• Understanding of ITAR/EAR or equivalent export control regulations.

Responsabilités

• Manage incoming deliveries and document verification.
• Check compliance and identify non-compliant documentation.
• Prepare documents for outgoing deliveries.

Connaissances

Document Management Systems (DMS)

Secure file transfer protocols

Organisational skills

Problem-solving

Attention to detail

Formation

Bachelor’s degree in a relevant field

Outils

ECLIPSE

SharePoint

Teamcenter

Description du poste

HE Space is a successful international space company, specialised in providing managed services and human resources to the international space sector for over 40 years. We hire space experts all over Europe across the whole spectrum of space‑related activities, from engineering to science, software development, operations, marketing, finance and administration. Our employees contribute towards a wide range of groundbreaking space programmes including Galileo and Copernicus, ExoMars, Iris2, ESA BASS, ESA GSPT, LISA Pathfinder, Euclid, the Ariane and Vega launchers as well as the International Space Station. HE Space has joined forces with CS Group and Sopra Steria to lead the engineering and digital space market in Europe and to provide highly skilled consulting. We are passionate about people and invest in you to support the development of the European space industry.

Job Description

• Receive incoming deliveries, including:
  • Transfer of files from data sources such as SFTP, physical support media or shared drives to work areas
  • Check the received files against the NAV CADM rules and document verification checklists
  • Identify non‑compliances to the applicable CADM rules for the contract and interface with the sender to correct the files
  • Check if the documents received contain Export Control information or other specific NTK restriction(s) and apply their specific procedures
  • Upload the documents to the Unclassified Eclipse taking into account the project the documents belong to and if the documents contain Export Controlled and/or other specific NTK restriction
  • Fill the metadata in Eclipse for each uploaded file
  • Identify or create target areas for final repository of files, including folders and logical groups (collection, libraries, etc)
  • Transfer of selected files to shared drives, SharePoint and alike
  • Modify meta‑data as corrective measure if required
  • Modify Service Provider input sheets, e.g. wrong text or XML delivered
  • Generate and update records for NAV unclassified documentation flow tracking system
  • Prepare and return DN Reception Confirmation messages (also called countersignatures) to senders

Filing Incoming Deliveries

• Identify deficiencies in received DPs and take action with senders
• Update the DP tracking list with actual status
• Escalate issues to responsible CM for further resolution if necessary
• File upload, update or deletion from target repositories

Archiving Activities

• General health and consistency check of repositories in the Eclipse
• Transfer of selected files to shared drives, SharePoint or applications alike
• Transfer physical media (HDD/CD/DVD/USB) to dedicated storage areas
• Prepare the DNs for outgoing deliveries
• Send notification emails announcing the delivery
• Identify and check the documents required for the delivery
• Identify if files contain Export Controlled information or other specific NTK restriction(s) and apply the acessory procedures (encrypted transfer, separate password communication)
• Record the status of the delivery
• Perform the physical transfer of the files
• Follow‑up the countersigned DN
• Manage access to external parties for reviews
• Prepare the required collections in the Eclipse eRID tool
• Provide access to the eRID tool based on the provided access list
• Outgoing deliveries, including:
• Prepare and support reviews in Eclipse
• Prepare and maintain a database for all received deliveries in physical media (e.g. CD, DVDs, hard disks, etc.)
• Create requests for new ECLIPSE users and removal of obsolete accounts
• Manage NAV EPS users and assign privileges to projects
• Monitor access of NAV users
• Monitor ECLIPSE user level performance
• Create new or modify existing ECLIPSE templates and define required metadata
• Create and maintain Medell. package ECLIPSE upload sheets
• Manage access to PL2 and PRS folders in Eclipse
• Maintain the access list to shared folders with externals
• Request creation of SFTP accounts

Qualifications

aniansprofessional consider
• Bachelor’s degree in a relevant field
• 2–5 years in document control, configuration management, or similar roles
• Experience with Document Management Systems (DMS) including ECLIPSE or similar (e.g., SharePoint, Teamcenter)
\Unted SFTP knowledge, shared drives and secure file transfer protocols
• Ability to create, modify, and validate metadata according to project standards
• Understanding of ITAR/EAR or equivalent export control regulations
• Familiarity with XML, PDF/A, and CADM rules (e.g., NAV CADM AD‑8 to AD‑12)
• Skills in organising logical structures (collections, libraries)

CADM Rules & Procedures

• Check compliance and identify non groundbreaking

Quality AssuranceExperience with document verification checklists (>as described)

Security Protocols

• Handle restricted or classified data securely
• Attention to detail: critical for metadata accuracy and compliance checks
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• Communication skills: interface with senders and address escalations
• Organisational skills: manage multiple deliveries and repositories
• Problem‑solving: corrective actions for non‑compliant documentation
• Previous experience in aerospace, defence, or large technical projects is highly desirable

Additional Information

This job is located in Toulouse, France. If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Michaela Stevenson, by clicking on the button “Apply for this job” quoting job DE‑HP‑26004. An exciting and dynamic international working environment awaits you!

Last apply date: 30/1/2026.

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage forkl all applications and profiles.

Employeur inclusif et engagé, notre société œuvre chaque jour pour lutter contre toute forme de discrimination et favoriser un environnement de travail respectueux. C’est pourquoi, attachés à la mixité et à la diversité, nous encourageons toutes les candidatures et tous les profils.

https://www.soprasteria.fr/nous-connaitre/nos-engagements