Studio Coordinator

Polène Paris; Paris; Sur place; EUR 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

ClassPass sports and wellness membership

Partner childcare networks access

25 days of paid leave annually

10.5 RTT days

Health insurance covered at 60%

50% reimbursement of public transportation costs

Childcare network access

Résumé du poste

A French leather goods company located in Paris is seeking a Design Studio Manager to oversee coordination and administrative tasks within the studio. The ideal candidate will have 8 years of experience in a similar role, with strong fluency in both English and French. Responsibilities include managing budgets, organizing travel, and supporting the Head of Design with operational tasks. The role offers full-time on-site work with attractive benefits such as health insurance and paid leave.

Qualifications

• 8 years of experience in a similar role within a creative environment or studio.
• A rigorous mindset with strong organizational skills to manage multiple topics.
• A 100% on-site employee experience in Paris.
• Strong organizational skills with the ability to manage multiple topics simultaneously.
• 100% on-site at Paris offices (Rue du Louvre).
• Interest in fashion or luxury.

Responsabilités

• Coordinate communication and ensure smooth information flow between teams.
• Monitor budget and manage invoices for the Studio.
• Organize team travel and manage scheduling.
• Draft meeting minutes and act as main point of contact for Studio operations.
• Implement new processes and tools to improve Studio organization and deadlines.
• Manage the Studio team schedule and onboarding of new members.

Connaissances

Fluency in English

Fluency in French

Microsoft Office proficiency

Strong organizational skills

Adaptability

Sensitivity to fashion/luxury

Formation

Experience in creative studio environment

Outils

Adobe Suite

Notion

Notion

Description du poste

Join to apply for the Design Studio Manager role at Polène Paris

Founded in 2016, the French leather goods house Polène stands out for its excellence in artisanal craftsmanship, creating timeless pieces with organic designs directly inspired by nature.

In a context of strong growth and international expansion, we are structuring our organization in 2025 and surrounding ourselves with top talent to deploy a high level of expertise across all levels of the company. Our distinctly artistic positioning supports the elevation of our handbag and jewelry collections, produced by 800 artisans within our workshops in Ubrique, Spain.

The Polène story can be written with you. Join us and contribute to this adventure behind the scenes at our Paris headquarters, which already brings together more than 200 collaborators passionate about our expertise.

Within the Studio

Within the leather goods, jewelry, and special projects design studio, you will support the Head of Design in all non-creative tasks.

1. Coordination and Communication

• Create, update, and share presentations, reports, and various documents required for the department’s activities.
• Ensure smooth transmission of information between the teams involved in the development and launch of collections (Collections, Quality, Workshops, Branding & Image, etc.).
• Work closely with team members to ensure effective coordination of activities and achievement of objectives.
• Compile and forward the necessary elements to the Legal team for legal filings and risk anticipation.

2. Administrative and Organizational Responsibilities

• Budget monitoring and invoice management.
• Organization of team travel, including ticketing, flights, and accommodation bookings.
• Organization of meetings within the department, as well as cross-department meetings and meetings with the CEO.
• Drafting meeting minutes for selected meetings.
• Act as the main point of contact for the entire Studio team regarding day-to-day operations and logistics: onboarding new team members, ordering supplies and equipment, etc.
• Proactively suggest and implement new processes and tools to improve Studio organization and ensure deadlines are met.
• Manage the team’s schedule.

Qualifications

• 8 years of experience in a similar role within a creative environment or studio (fashion, design, architecture, etc.).
• Fluency in both English and French, written and spoken. Spanish is a plus.
• Proficiency in Microsoft Office is required. Knowledge of Adobe Suite and Notion is a plus.
• A strong sensitivity to fashion or luxury.
• A rigorous mindset, with adaptability and strong organizational skills to manage multiple topics simultaneously.
• A 100% on-site employee experience at our Paris offices, located in the heart of the 2nd arrondissement on Rue du Louvre, fully renovated at the end of 2024.
• A ClassPass sports and wellness membership.
• Access to partner childcare networks People & Baby and Les Petits Chaperons Rouges.

Statutory Benefits

• 25 days of paid leave per year and 10.5 RTT days.
• Alan health insurance covered at 60%.
• 50% reimbursement of public transportation costs or a sustainable mobility allowance of up to €40/month.

Polène is committed to ensuring inclusive recruitment processes and to selecting and promoting each candidate in an ethical and fair manner.

Seniority level

Associate

Employment type

Full-time

Job function

Art/Creative

Industries

Retail Apparel and Fashion

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