Customer Support Team Supervisor - Banking Ops

Swan; Paris; On-site; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Holidays 25 days + RTT

Meal Vouchers

Transport: Mobility package

Health insurance (mutuelle)

Job summary

Swan, in Paris, a leading embedded banking partner for software companies, seeks a CX Banking Operations Supervisor to lead the day-to-day Banking Operations team. You’ll coach Specialists, manage escalations, and optimize processes to ensure a reliable, compliant experience for partners and end customers.

You combine hands-on operational excellence with people leadership, use data to drive improvements, and collaborate with Product, Compliance, and Legal to resolve complex cases while

Qualifications

• 4+ years in customer support, banking operations, or a similar field.
• Previous team lead/supervisor experience preferred.
• Strong written and verbal English skills.

Responsibilities

• Lead and develop Banking Operations Specialists with regular feedback.
• Monitor KPIs and ensure high-quality execution; manage workloads and priorities.
• Collaborate with Product, AI, Compliance and Legal to resolve recurring issues.
• Handle escalations and be SME on banking operations tickets.
• Maintain compliance with regulatory requirements and account closures processes.

Skills

Team Leadership

People Management

Data-Driven

Operational Excellence

English Proficiency

Tools

Zendesk

CRM software

AI capabilities (ops)

Job description

About

Swan is Europe’s embedded banking specialist. We empower software companies to embed banking features like accounts, cards, and payments directly into their products, under their own brand.Swan processes over €2.5 billion in monthly transactions for more than 150 companies - like Pennylane, Indy, Agicap, Libeo, and Lucca.

Founded in 2019, the company has received growth capital from leading investors such as Lakestar, Accel, Creandum, Bpifrance and Eight Roads. Swan is a principal member of Mastercard and a licensed financial institution, regulated by the French banking authority (ACPR).

Our mission

Banking belongs in business software

Many software companies already serve small businesses incredibly well: helping them send invoices, run payroll, manage inventory, and more. They’re on a mission to become the central hub for managing every aspect of business life.

But when it comes to financial workflows, there’s still a gap. Too many critical tasks like managing cash flow, tracking payments, or reconciling accounts happen outside the software, across spreadsheets, email threads, banking portals.

It’s a missed opportunity. Business software shouldn’t just record financial activity — it should run it.

To learn more about us: About Swan ; Career.

Job description

The CX Banking Operations Supervisor role is part of the Customer Experience team (13 people) within the Operations department and leads the day-to-day work of the Banking Operations team. We are looking for a data-driven, people-first Supervisor who can develop Specialists, drive operational performance, and continuously improve processes to deliver a reliable experience for partners and end customers.

Your mission

This role has two main areas of focus:

1. Operational execution & escalation management (60%)

• Handle operational escalations: Work hands-on on Banking Operations tickets and take ownership of complex or escalated cases raised by Banking Operations Specialists, ensuring timely and effective resolution.

1. Team management, people development & process improvement (40%)

• Lead and develop the team: Coach and support Banking Operations Specialists, set clear expectations, provide regular feedback, and foster a supportive, high-performing team culture.

• Drive operational performance: Monitor key performance indicators (KPIs), ensure high-quality execution, and oversee daily priorities, workload distribution, and resource allocation.

• Improve processes and ways of working: Identify operational bottlenecks, streamline processes, and collaborate with cross-functional teams to address recurring issues and drive continuous improvement.

You combine strong hands-on operational expertise with a people-oriented leadership mindset. You are comfortable diving into operational details, using data to identify performance trends and improvement opportunities, and taking ownership of escalations while knowing when to involve the right stakeholders.

Main tasks

People Management

• Team Leadership: Manage, coach, and develop Banking Operations Specialists, providing regular feedback and clear expectations.

• Team Culture: Foster an accountable, collaborative, and supportive environment where team members can grow and perform at their best.

Operational Performance & Continuous Improvement

• KPI & Quality Management: Monitor individual and team performance, identify skill gaps, and use data-driven coaching to improve results while maintaining high quality standards. Monitor outsourced operations against contractual SLAs and performance expectations.

• Process & Product Expertise: Possess strong knowledge of Swan's products, operational processes, and tools, particularly BODACC and account closure processes, including relevant regulatory and compliance requirements. Support the team with complex questions and escalations.

• Continuous Improvement: Identify recurring bottlenecks and implement practical improvements to processes, tools, documentation, and daily workflows.

• Cross-Functional Collaboration: Represent Banking Operations when working with Product, AI, Compliance, Legal, and other teams, escalating recurring issues and contributing to root-cause resolution.

• Escalation Resolution: Dedicate ~50%-60% of your time to Banking Operations ticket volume, including acting as the subject matter expert to resolve escalations and complex scenarios.

Workforce Management

• Daily Operations: Coordinate staffing, outsourced resources, workload distribution and real-time prioritization to meet SLAs.

• Capacity Planning: Monitor volume trends and upcoming initiatives to anticipate capacity risks and provide input into staffing decisions.

• Operational Monitoring: Use data to identify performance risks and adjust priorities and resources accordingly.

KPIs you’ll manage

• Time to First Response

• Iteration Time

• CSAT

• OTIF (On-Time, In-Full)

• Quality

Curious about your future team?

Banking Operations is one of two groups within the Customer Experience team. Its L2 Specialists are a key point of contact for partners and end customers seeking support with banking operations.

The team's main activities involve account closures and actions related to judicial events. It works closely with Risk, Compliance, Product, Legal, AI, Ops Excellence, Data, KYC, and TXM.

Preferred experience

• Relevant Experience: 4+ years in customer support, banking operations, or a similar field. Previous experience as a team lead, supervisor, or in an equivalent informal leadership role is preferred.

• People Management: A genuine interest in coaching and developing others, with the ability to set expectations, deliver candid feedback, and make fair decisions.

• Communication: Strong written and verbal English skills, with the ability to communicate clearly, adapt your style to different audiences, and translate operational goals into actionable guidance.

• Operational Leadership: Ability to balance daily execution with continuous improvement, staying close to operational details while maintaining a broader perspective.

• Change Management: Ability to lead teams through change with clarity and empathy, explain the rationale behind new processes, and support their adoption while maintaining performance.

• WFM & Prioritization: Understanding of workforce management, workload distribution, and resource planning. Strong organizational and prioritization skills.

• Data-Driven Mindset: Experience using operational data and KPIs (OTIF, CSAT, AHT, quality, FTR, productivity) to identify root causes, improve performance, and drive decisions.

• Tools & Banking Expertise: Familiarity with ticketing tools, CRM software, and AI capabilities in operational environments. Experience with regulated processes and sensitive topics such as judicial events, succession management, mandates, and account closures is a plus.

• Experience in banking or FinTech strongly preferred

• Experience with Zendesk & Forest is a plus

It’s okay if you don’t tick all the boxes - don’t let imposter syndrome prevent you from applying!

Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief.

When it comes to recruitment, we’re interested in your work experience, skills, and overall personality. Because diversity makes the workplace stronger and is necessary for Swan’s success, we are intensifying efforts to incorporate concrete actions to help us improve in this area.

About Swan

Perks of being a Swanee:

• Holidays : 25 days + RTT

• Meal Vouchers: We provide a meal voucher card to cover your meals on work days.

• Transport:Monthly mobility package for employees. In accordance with the company agreement for sustainable mobilities, you can now use your mobility package to pay for alternative commuting modes.

• Health insurance (mutuelle): Alan. This is Swan's health and welfare insurance.

• Sports: Thanks to our partnership with Classpass, you can enjoy advantageous discounts on subscriptions. They offer a